Event Coordination Software
Coordinate the plan, the guests and the day from one event application
Coordinating an event means keeping many moving parts lined up: the layout, the guest list, the schedule, who has registered and who has arrived. Eventdex is an event management application that holds these in one platform, so the plan you make is the one you run from, and there is no spreadsheet to reconcile between steps.
A note on scope: Eventdex's pages describe tools for the event and its attendees. They do not describe task lists, staff or volunteer scheduling, or chat for your own organizing team, so keep those in the tools you already use and ask in a demo if you need more.
4.7/5 from 39 reviews on each
What is coordinated
The parts of an event Eventdex keeps in step
- Venue and floor planDraw the hall with booths, aisles and open areas, and plan seating for galas and dinners.Learn more about Venue and floor plan
- Guest listsTrack RSVP statuses, sort and filter guests, tag VIPs and import or export lists.Learn more about Guest lists
- Registration and paymentsRegistration paths, session selection, ticketing and payments, with attendee data collected in one place.Learn more about Registration and payments
- Agenda and scheduleA program agenda you can change on the go, with attendees building a personalized agenda.Learn more about Agenda and schedule
- Event app and push notificationsA mobile event app with live updates and push notifications for last-minute changes.Learn more about Event app and push notifications
- Check-in and attendanceQR and barcode check-in, badges printed on demand and live attendance numbers.Learn more about Check-in and attendance
What to know before you choose
One list, start to finish
The registration you build is the list you check people in from and print badges for, so nothing is re-keyed between planning and the day.
Change the plan after it is published
Organizers can update the agenda and send real-time push notifications when sessions change, instead of reprinting schedules.
Know who is coming and who has arrived
Guest lists track RSVP status, and check-in shows how many attendees have arrived and which sessions drew people.
An application for attendees too
Attendees get a mobile event app with the agenda, live updates, polls and Q&A, and organizers follow engagement in real time.
In-person, virtual and hybrid
The same platform runs events in all three formats.
What the pages do not say
They describe no task assignment, staff or volunteer scheduling, or team messaging for organizers. Ask in a demo about anything your team depends on.
“We really appreciated the adaptability of the software to meet our changing needs. For example, we liked being able to create promo codes to offer reduced rates to conference attendees with special circumstances.”
University at Buffalo
Eversource Energy
Georgia Tech
Influence Communications
FAQ
Event Coordination Software: common questions
What is event coordination software?
Software that keeps the parts of an event lined up: the plan, the guest list, the schedule, registration and the check-in on the day. Eventdex covers these in one platform.
Is Eventdex an event management application?
Yes. It is a cloud-based event management platform with a native mobile event app for attendees, and apps for check-in and badge scanning for your team on iOS and Android devices.
Can I assign tasks to my team or schedule volunteers?
Eventdex's pages do not describe task assignment or staff and volunteer scheduling. Our event staffing and volunteer management guides cover how to plan them.
What happens when a session time changes?
Organizers can change the agenda on the go and send real-time push notifications. The pages do not describe automatic rescheduling of attendees' personal agendas, so ask in a demo.
Can I import an existing guest list?
Yes. Guest list management supports importing and exporting lists, including from Excel. The accepted fields are not listed, so ask in a demo.
Coordinate your next event with Eventdex
Start with a free interactive floor plan, or talk to an event specialist on +1 (866) 434-5088.