Hybrid Event Platform
Hybrid Event Platform
The Eventdex hybrid event platform runs in-person and virtual sessions at the same time, so remote and onsite attendees take part in one program. Planning, registration, marketing and monetization are managed in one place.
4.7/5 from 39 reviews on each
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“Eventdex helped me run a smooth registration process during my event and helped me deliver an excellent mobile application to my event's attendees. Their support team was brilliant and I really enjoyed incorporating the Eventdex solutions into my events.”
University at Buffalo
Eversource Energy
Georgia Tech
Influence Communications
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Bridging Virtual and In-Person with a Seamless Hybrid Experience.
AI-Powered Event Assistant
Unlock smarter engagement with the Eventdex AI Agent, a fully integrated event chatbot software that acts as a real-time concierge within your event. Whether it's helping attendees locate sessions or allowing admins to retrieve key details instantly, this digital assistant for event attendees combines advanced conversational AI for events with the power of a unified B2B event software suite.
Event Registration and Event Ticketing
Get multi-tier event ticketing options with a smooth event registration process for in-person and virtual attendees to suit diverse attendees' needs. Eventdex prioritizes an intuitive and interactive interface, ensuring attendees can easily navigate its platform.
Hybrid Event Hosting
Get high-quality broadcasts for remote attendees and, at the same time, complement live sessions for on-site attendees with on-demand content delivery. Get immersive virtual venues that mirror physical environments, for engagement and interaction. Our hybrid event platform integrates these elements easily, providing a cohesive hybrid event experience that bridges the gap between in-person and online participants.
Live Streaming Capabilities
With Eventdex’s hybrid event management software, organizers can leverage live streaming capabilities through integrated streaming software to broadcast in-person sessions, keynotes, or interactive activities in real-time to virtual participants. This ensures that remote attendees feel connected and can actively participate in the live event experience.
Virtual and In-Person Event Tools
Our hybrid event management software offers seamless integration with essential business tools. Connect effortlessly with Salesforce CRM to manage attendee data and nurture leads post-event. Get your marketing efforts aligned by integrating with automation tools like MUX, StreamYard, Restream, Zoom for audience engagement, and more!
Hybrid Business Matchmaking
Utilize AI-powered algorithms to match hosted buyers-sellers based on shared interests, goals, and business profiles through an online, onsite format. Enable easy scheduling of one-on-one meetings, whether they're in-person conversations or video calls for remote participants. We provide intuitive networking lounges and breakout rooms that blend virtual and physical attendees easily.
Informative Push Notifications
Keep both in-person and virtual attendees informed through uniform yet personalized announcements. Event organizers can utilize the Eventdex Hybrid event platform to send targeted messages known as push notifications, ensuring that attendees receive relevant updates and information.
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Features of Eventdex’s Hybrid Event Platform
Versatile Event Mobile Apps
Facilitate interactions between in-person and online audiences with our comprehensive event mobile app. Features include chat functionalities, event marketing tools, integration with social media profiles, and abundant sponsorship opportunities.
Customizable Agendas
Create customized schedules for both in-person and virtual participants based on attendee preferences. This feature encourages engagement allowing attendees to select sessions that are most in line with their interests.
Hybrid Exhibitor Booths
Eventdex offers a hybrid event experience by providing digital booths. Event attendees, in-person or remote, can explore booths, interact with exhibitors through live chat or video calls, and access promotional materials. Get virtual lounges for casual networking, discussions, and socializing.
Integrated Sponsorship Opportunities
Provide sponsors with opportunities to promote their brands. From virtual banners to sponsored sessions, the Eventdex hybrid conference management platform maximizes visibility for sponsors, contributing to a higher return on investment.
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Boost Engagement with a Hybrid Event Platform
With our hybrid event management platform, you can increase the value of your events. Captivate a larger audience for your event by creating interesting experiences that keep people linked, whether they’re in-person or remote.
Repeat Sessions
Allow all participants and no-shows to rewatch sessions by uploading recordings and collecting relevant insights for future events.
Personalized Sessions
Avoid confusion among registrants by dividing and creating sessions based on whether the registrants are online or onsite.
Hybrid Poster Sessions
Create poster sessions for both audiences from a single platform. Allow interactive presentations, pitches, and galleries to increase engagement and knowledge sharing.
Live Streaming
Boost content engagement levels by live streaming various sessions and speakers for virtual attendees and recording them for absentees to engage with it later.
Onsite Check-in & Badge Printing
Eliminate long queues at the registration desk and print badges by checking attendees into the event. Set up self-service kiosks for attendees to check themselves into the event while maintaining social distancing.
Create Interactive Events
Use features like polling and Q&A to collect responses from both live and online events through one hybrid conference platform.
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Maximize Networking with Robust Hybrid Event Platform
With our robust hybrid event management platform, you can provide an integrated and seamless event networking experience for your in-person, remote, and on-the-go participants.
Create networking opportunities
In addition to our highly targeted hybrid business matchmaking solution, use Eventdex to connect online and offline attendees through text chats, video calls, clubhouse-style meeting rooms, panel discussions, and round tables.
Exchange Business Cards
Let attendees curate and grow their network by uploading digital business cards and exchanging them with their peers. Extract reports to take a stack of the digital cards to never miss a follow-up in the future.
Speed Networking Platform
Engage remote attendees using speed networking, allowing them to quickly meet people with the same interest.
Event Gamification
Ramp up attendance with different games and let attendees compete on the leaderboard to boost engagement among attendees.
Event Mobile Apps
Facilitate meetings and interactions between face-to-face and online audience with a host of functions such as chat, event marketing, social media profile integration and endless sponsorship opportunities.
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Increase Exhibitor and Sponsorship ROI
Create Digital Booths
Create a customized digital booth to allow maximum exposure to exhibitors and sponsors during hybrid conferences.
Boost ROI
Reach more audiences in a hybrid format and allow exhibitors and sponsors to reach them through in-person chats and live streams.
Share Content
Use innovative ways to drive attendees to the booth and read relevant content. Upload digital flyers and brochures along with company videos for online participants.
Lead Retrieval
Collect and better manage leads at hybrid events with the lead retrieval app. Deliver value by allowing participants to track, score and analyze leads for better follow-up at events.
Maximize Participation
Create contests, coupons, or raffles on both mobile app and desktop to attract attendees and give more visibility to sponsors.
Hybrid event management
How to Manage a Hybrid Event
Six steps to plan an event for an in-person and a remote audience, and where Eventdex fits in each.
1. Set a goal for each audience
Decide what the in-person and the remote audience each get from the event, and what each should do afterwards. A hybrid event is one program, not a live event with a camera.
2. Set up registration and tickets for both
Offer separate ticket types or tiers for in-person and virtual attendees, with a single registration process for both.
3. Build the program and decide what is streamed
Split sessions by online or onsite so registrants know where to be, and choose which sessions are streamed, recorded and repeated.
4. Plan how the two audiences interact
Plan how the two audiences meet: polls and Q&A, chat, meeting scheduling that works in person and by video call, and lounges for casual conversation.
5. Make room for exhibitors and sponsors
Give exhibitors and sponsors digital booths, banners and sponsored sessions, and a way to capture and score leads from both audiences.
6. Keep both audiences informed, then follow up
Use push notifications for both audiences, upload recordings for no-shows and collect feedback and insights for the next edition.
What to look for in a hybrid event platform
A hybrid event platform has to serve two audiences from one program. The questions below are the ones this page answers for Eventdex, so you can ask every platform on your shortlist the same things. This page does not rank or compare other vendors.
- One registration process, with separate ticket types or tiers for in-person and virtual attendees.
- Live streaming of in-person sessions to remote attendees, with recordings for no-shows and repeat sessions.
- Sessions split by online or onsite, so registrants know where to be.
- Ways for the two audiences to meet: polls and Q&A, chat, one-to-one meetings in person or by video call, lounges and breakout rooms.
- Digital booths, sponsored sessions and lead retrieval for exhibitors and sponsors.
- An event mobile app and push notifications that reach both audiences.
Hybrid event management in practice
Hybrid event management covers planning, registration, marketing, running the sessions and reporting for both audiences. Eventdex manages planning, registration, marketing and monetization in one place and runs in-person and virtual sessions at the same time.
The six steps above set a goal for each audience, then work through tickets, program, interaction, sponsors and follow-up. For the full guide, see the hybrid event management article.
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Frequently Asked Questions!
How does a hybrid event work?
The hybrid event format may be used in a number of situations. You may hold a variety of hybrid events and interact with attendees from all around the world. Speakers can participate remotely from their remote places at the hybrid event.
Why are hybrid events important?
A Hybrid event allows individuals to connect personally if they desire an in-person experience. Individuals who would not usually be able to attend either to health issues or travel limits can now participate remotely in a hybrid event.
What are the advantages of hosting a hybrid event?
Increased Reach and AttendanceGreat Audience EngagementBetter Sponsorship OpportunitiesImproved ROIEvent Flexibility
What are some of the challenges of hosting a hybrid event?
Planning a single EventCreating Ticketing StrategiesConnecting both In-Person & VirtuallyCreating value for Sponsors & Exhibitors
How can I create the best experience for my hybrid audiences?
Be real, transparent, and loyal to your brandTo provide good attendance experiences, gather the necessary information.Embrace accessibility
How do you organize a hybrid conference?
Hybrid Events are organized by defining the goal, choosing the right event management platform, identifying the target audience, conducting marketing strategies, and encouraging participation.
What is a hybrid event platform?
Software that runs one event for an in-person and a remote audience at once. On Eventdex that means registration and ticketing for both groups, live streaming of in-person sessions to virtual attendees, sessions split by online or onsite, an event mobile app, matchmaking and meetings, digital exhibitor booths and sponsorship placements, all in one place.
What does hybrid events management involve?
Hybrid event management covers planning, registration, marketing, running the sessions and reporting for both audiences. Eventdex's platform manages planning, registration, marketing and monetization in one place and runs in-person and virtual sessions at the same time, so remote and onsite attendees take part in one program.
Is Eventdex a hybrid event agency or software?
Eventdex is software. Its pages describe a platform you use to run the event, plus a hybrid event services page. They do not describe it as a creative agency that designs and produces events end to end, so ask in a demo exactly which services are included.
Can remote attendees watch in-person sessions live?
Yes. Eventdex pages describe live streaming of in-person sessions to virtual attendees through integrated streaming software, with integrations including MUX, StreamYard, Restream and Zoom. Remote attendees can rewatch sessions through repeat sessions, and recordings can be uploaded for no-shows.
How do remote and onsite attendees network?
Eventdex describes one-to-one meetings that can be in person or a video call for remote participants, AI-powered matching of buyers and sellers by shared interests, networking lounges, clubhouse-style rooms, speed networking, text chat, video calls and a mobile app with chat.
Can exhibitors and sponsors take part in a hybrid event?
Yes. The platform offers digital booths where in-person and remote attendees can explore booths, chat or video call with exhibitors and access promotional material. Sponsors can use virtual banners and sponsored sessions, and the lead retrieval app lets exhibitors track, score and analyze leads.
Is it a hybrid meeting platform for internal meetings?
Eventdex's hybrid page describes live streaming, an app, matchmaking and one-to-one scheduling that can run as a video call. It does not list a standalone meeting-room product for internal company meetings, so for a hybrid meeting platform, ask in a demo whether your use case fits.
How do I measure a hybrid event?
Organizers can report on attendance, engagement and leads across both audiences. The page names polling and Q&A, gamification with leaderboards, repeat sessions and insights from recordings. It does not publish ROI figures, so see our event ROI guide for how to measure your own.
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