How to RSVP

How to RSVP in five steps

Replying takes a minute. Doing it early helps the host most.

1. 1

   Find out how to reply

   Look for a link, an email address, a phone number or a reply card. Use the method the host names, not another one.

2. 2

   Note the deadline

   Look for a line such as "RSVP by June 1". Add that date to your calendar.

3. 3

   Check who is invited

   The envelope or the form often shows the names. If a plus-one is not mentioned, do not assume one is welcome. Ask.

4. 4

   Reply with a clear yes or no

   Give your name as the host knows it and say whether you will attend. Add any dietary needs if the host asks.

5. 5

   Tell the host if your plans change

   If you said yes and cannot come, say so as soon as you know. The host may be counting seats.

What the common phrases mean

Invitations use a few short phrases. This table explains each one.

What "regrets only" means

"Regrets only" means the host will assume you are coming unless you say you are not. You reply only if you must decline.

If you plan to come, you do not need to answer. Some guests still send a short yes to be safe. That is polite and never wrong. If you are unsure, reply.

Sample replies you can copy

These are samples. Change the names and details to suit your event.

ACCEPT
Hi [Host name], thank you for the invitation. I would be glad to attend on [date]. Please count me in. [Your name]

DECLINE
Hi [Host name], thank you for inviting me. I am sorry I cannot attend on [date]. I hope it goes well. [Your name]

ACCEPT WITH A PLUS-ONE QUESTION
Hi [Host name], I would love to come. Is it all right if I bring a guest? If not, I understand. [Your name]

LATE CHANGE
Hi [Host name], I am sorry to say my plans have changed and I can no longer attend. I wanted to tell you as early as I could. [Your name]

RSVP etiquette in short

A few habits make you an easy guest.

• Reply on time

  Even a late reply is better than none. Late answers are hard to plan around.

• Answer for yourself only

  Do not reply for someone else unless the host asked you to.

• Do not add guests on your own

  Ask first. The host may have a fixed number of seats.

• Keep your answer

  If you said yes, come, or tell the host early. If you said no, do not turn up without asking.

RSVPing to a work or large event

For a conference or workshop, the "RSVP" is often a registration form. You enter your details and may pick a ticket. A form can also ask about meals or access needs.

Eventdex's pages describe registration forms with questions per order or per attendee, and waitlists for a ticket. If a ticket is full and a waitlist is offered, join it. See how to register for an event for the full process.

• Registering as an attendee

  The steps from finding a form to getting a confirmation.

  How to register for an event

• If you are the host

  How organizers collect and manage replies.

  Event RSVP guide