Event Registration Form

Fields to include on a registration form

Use this as a starting point and delete what you will not use. Ask a question per attendee when the answer differs by person, such as dietary needs, and once per order when it does not, such as the billing address.

Event registration form template

Copy this into your form builder or a document and adapt the questions. Square brackets mark the parts to edit; delete any section your event does not need.

[Event name] registration
[Date] | [Venue or online] | [City]

ABOUT YOU
First name*:
Last name*:
Email address*:
Company or organization:
Job title:
Mobile phone:
Name as you would like it on your badge:

YOUR REGISTRATION
Ticket type*: ( ) Full event  ( ) One day: [day]  ( ) Student  ( ) [other]
Which sessions will you attend? (choose up to [number])
[ ] [Session or workshop 1]
[ ] [Session or workshop 2]
[ ] [Session or workshop 3]

YOUR NEEDS
Dietary requirements: ( ) None  ( ) Vegetarian  ( ) Vegan  ( ) Gluten-free  ( ) Other: ______
Do you need any accessibility support? Tell us and we will be in touch: ______

A FEW QUESTIONS
How did you hear about [event name]? ( ) Email  ( ) Colleague  ( ) Social media  ( ) Search  ( ) Other
What do you most want to get from the event? ______

CONSENT
[ ] I agree to the event terms and code of conduct [link]*
[ ] I understand sessions may be photographed or recorded
[ ] Send me news about future [organization] events (optional)

* Required

[Register]

Questions? Contact [name] at [email].

Extra questions by event type

Beyond the basics, add only the questions your type of event actually needs:

• Conferences

  Tracks, workshop choices with limited places, and whether the attendee is a member or a speaker.

• Trade shows

  Attendee type (buyer, exhibitor, press), industry, company size, products of interest and purchasing role, which exhibitors use to qualify leads.

  Trade show registration

• Business matchmaking events

  What the attendee offers and what they are looking for, so meetings can be matched.

  Business matchmaking

• Corporate and internal events

  Department, office location, travel and hotel needs, and manager approval if your company requires it.

• Galas and fundraisers

  Guest names for each seat, meal choices, seating preferences and an optional donation.

  Fundraising event software

• Virtual and hybrid events

  Time zone, whether the attendee joins in person or online, and captioning needs.

  Hybrid event platform

The event registration page around the form

The event registration page is where the form lives. Before anyone starts filling it in, the page should answer the questions that decide whether they register at all:

• What, when and where

  Event name, dates, times with the time zone, and the venue address or how to join online.

• Who it is for and why

  A sentence or two on the audience and what they will get, then the agenda and speakers.

• Prices and what is included

  Each ticket type, its price, its deadline and what it gives access to, including early-bird or group pricing.

• Policies

  Refunds and transfers, the code of conduct, and how attendee data is used.

• One clear button

  A single Register action near the top of the page, repeated at the end of a long page.

• Works on a phone

  Many people register from an email on their phone, so test the whole flow on a small screen, including payment.

Registration form best practices

These habits mean more people finish the form and the data you collect is cleaner:

1. 1

   Ask only what you will use

   If nobody can say what an answer is for, cut the question.

2. 2

   Keep the required list short

   Mark required fields clearly. Optional questions can wait for a later email or the event app.

3. 3

   Offer choices instead of free text

   Dropdowns and checkboxes give you answers you can count; free text gives you ten spellings of the same thing.

4. 4

   Confirm straight away

   Send a confirmation email with the date, venue, calendar details and the QR code for check-in.

5. 5

   Decide what happens when it fills up

   Choose in advance whether a sold-out ticket closes or opens a waitlist.

   RSVPs and waitlists
6. 6

   Test it end to end

   Register yourself on a phone and a laptop, pay, and check that the confirmation and the data arrive as expected.

Building an online event registration form in Eventdex

In Eventdex, the registration form is built from tickets, registration questions and a registration template. According to the Eventdex help center:

• Questions at three levels

  Ask a question once per order (event level), once per attendee (ticket level) or of everyone in a package, and mark any question as required.

  Event registration software

• Six answer types

  Text, Paragraph, Single-Selection, Checkboxes, Choose from a List and Scale, with an optional limit on how many checkboxes can be ticked.

• A registration page you design

  Pick a registration template, then add banners, text and widgets in a drag-and-drop designer, plus a message on the success page.

• Tickets and payment

  Paid, free and donation tickets, early-bird and private tickets, promo codes, and zero-commission ticketing.

  Zero-commission ticketing

• On your own website

  Embed the form inline, as a popup widget or as popup text, or share a short URL for the registration page.

• Waitlists and badges

  Turn on a waitlist for a ticket, and send each attendee's badge with the order confirmation email.

  Check-in and badge printing