Association Event Management Software
Run annual meetings, conferences and member events from one event platform
Association event management software runs the events a membership body hosts: registration, programs, sponsors and exhibitors, check-in and reporting. Eventdex does this for in-person, virtual and hybrid events, with pricing that can differ for members and non-members.
Eventdex is built around events. Its pages describe membership sign-up and renewal campaigns, not dues billing or a full member database, so the sections below say what each module does and where to ask in a demo.
4.7/5 from 39 reviews on each
What associations use
The modules an association event needs
- Member and non-member registrationRegistration pages and tiers by contact type, early bird pricing based on membership type, payments, and donations collected during registration.Learn more about Member and non-member registration
- Exhibitor managementManage the exhibitors and sponsors who fund the event, and offer them branding opportunities and booth tools.Learn more about Exhibitor management
- Lead retrieval for exhibitorsGive exhibitors a QR code scanning app to capture leads, with qualifiers, notes and CRM integration.Learn more about Lead retrieval for exhibitors
- Event appA mobile app for the agenda, messaging, offers and content, so members can follow sessions and engage from their phones.Learn more about Event app
- MatchmakingMatch a curated list of attendees with sponsors, exhibitors or small businesses for targeted networking.Learn more about Matchmaking
- Check-in and badgesSelf-check-in kiosks, the attendee check-in app and onsite badge printing to shorten the registration desk queue.Learn more about Check-in and badges
What to know when you choose a platform for an association
Different prices for members and non-members
The associations page says early bird pricing can be set by membership type, so members and non-members can pay different prices.
Membership campaigns, not dues billing
Eventdex describes campaigns for new membership sign-ups and renewals from the events platform. It does not describe dues billing or a member database, so ask how it works alongside the system that holds your member records.
Credits by events attended
The page describes tracking and reporting on credits members earn from the events they attend.
Sponsors and exhibitors fund the event
Associations can offer sponsors and exhibitors branding opportunities and match them with attendees, which the page presents as a way to raise revenue from events.
Programs and abstracts
Agendas, abstracts and sessions can be managed in the platform and published automatically to the event app and event websites.
What the pages do not say
They give no attendee limits, pricing or figures for large associations. If your event depends on a specific scale, integration or compliance need, ask in a demo.
“We really appreciated the adaptability of the software to meet our changing needs. For example, we liked being able to create promo codes to offer reduced rates to conference attendees with special circumstances.”
University at Buffalo
Eversource Energy
Georgia Tech
Influence Communications
FAQ
Association Event Management Software: common questions
What is association event management software?
Software that runs an association's events: registration and payments, programs, sponsors and exhibitors, onsite check-in and reporting. Eventdex covers each of these for in-person, virtual and hybrid events.
Can members and non-members pay different prices?
Yes. The associations page describes early bird pricing configured by membership type, or by members versus non-members, and registration paths by contact type.
Does Eventdex manage memberships and dues?
Eventdex is built around events. Its page describes campaigns for membership sign-ups and renewals, but not dues billing or a full member database. Ask in a demo how it would sit alongside your member records.
Can we manage sponsors and exhibitors?
Yes. The exhibitor management page covers exhibitors, and the lead retrieval app lets them scan attendee badges. The associations page describes offering sponsors and exhibitors branding opportunities and matching them with attendees.
Is it suitable for large associations?
Eventdex's pages do not give attendee limits or size figures, so they do not say what a large association's event needs. Ask in a demo about your attendee numbers, sessions and integrations.
Plan your association's next event with Eventdex
Start with a free interactive floor plan, or talk to an event specialist on +1 (866) 434-5088.