Top 10 Best Onsite Event Badge Printing Software In 2024

Top 10 Best Onsite Event Badge Printing Software In 2024

For any event, we will be distributing event badges to the attendees. One is to label their roles based on their participation (delegate, speaker, attendee, volunteer, etc.). It is also considered a way of branding where attendees have your brand name and logo registered in their minds. They keep it as a souvenir in regards to the event they attended and your brand is just getting more name here. Onsite Event badge printing is a cost-effective way of branding events, conferences, and trade shows. Investing in Event badge printing software can save you a lot of money as over the long-term, investing in a label printer is more expensive than investing in an event badge printer.

So, how does it work? Event Badge printers allow you to print high-resolution labels with speed, ease, and accuracy. Event badge printing software allows you to design your event badge templates and the software will then output the face of your event badges for you. Event Badge printers can be expensive, but thankfully there are a lot of low-cost options out there as well.

How significant is badge printing to your event?

Event badge printing helps in building a brand identity. They help you and your customers to remember your event, conference, fair, and trade show. They are an effective tool to promote your brand and marketing campaign. Event badges can help with the overall branding of the event and give it a more professional look. A lot of event organizers and conference coordinators prefer to use badge printing for their events and conferences. They are also a good souvenir for the attendees.

Finding the right event badge printing software can be tricky, and companies are using outdated methods (like Word templates) and those using costly web-based solutions that work poorly on a phone.

We’ve put together this list of the top 10 best onsite event badge printing software for you in 2024, along with the links that will help you find the right badge printing software, so you can catch the one that’s best for your event.

Eventdex Event Badge Printing App

Eventdex‘s onsite event badge printing app & event check-in app is one of the best in the industry. If you are looking for seamless onsite event solutions and for your attendees to get the best experience in an event, you are at the right place. Eventdex’s onsite event software helps event organizers to track a lot of information. The most prominent among them is the lead retrieval app. Eventdex‘s lead retrieval software helps in capturing contact details of the stakeholders attending your event, and it also helps in enhancing networking as well as creating a good database for future use in terms of leads.

The onsite badge printing system is integrated with the event check-in app and event registration software, wherein the badge printing is instant. This helps with easy onsite event management software both for the event manager as well as the attendees. Brilliantly performing compact printers like Brother and Zebra series label printers are used to print event badges, which offer fast print speeds, excellent print quality, and amazing color prints.

The sizes of the prints are compact and handy at 4×3 event badges and 4×6 badges. This helps print locally on-demand badges to reduce waste and have the attendees get a pleasant experience throughout the event. Eventdex event apps are compatible with iPhones, and iPads with iOS 13 and above as well as Android phones and tablets with versions 5.0 and above.

Key Features:

• Integrated Event Check-In and Badge Printing: Eventdex seamlessly integrates event badge printing with event check-in, allowing instant event badge creation upon attendee arrival.
• Lead Retrieval System: Eventdex’s lead retrieval tool captures attendee information, enhancing networking and post-event follow-up.
• Device Compatibility: Works with iOS and Android devices, offering flexibility with compatible Brother and Zebra printers.
• On-Demand Badge Printing: Allows real-time printing of badges on-site, minimizing waste by only printing what is needed.
• Interactive QR Code Technology: Each event badge features a QR code for streamlined event check-ins and session access.
• Customizable Event Badge Design: Eventdex’s badge printing app supports personalized templates, sizes, and color options, adding flexibility to branding.

Pros:

• Supports high-quality, on-demand badge printing.
• Enhances lead management through lead retrieval features.
• Reduces waste and costs with localized, real-time printing.
• Compatible with various devices and printers, increasing versatility.
• Easy to integrate with other Eventdex event solutions for a seamless experience.

Cons:

• Higher initial investment for premium printer models.

Capterra Rating: 4.9/5

 

EventMobi Event Badge Printing App

EventMobi dynamic event badge design caliber, helps you print additional fields and additional information necessary to your event/session. They even brand the kiosk screens with your custom designs and messages. With 16 different options of designs, they manage everything from the integration with registration to gathering requirements, setup, and managing the hardware and logistics on-site.

Key Features:

• Customizable Event Badge Templates: Offers multiple event badge design options with additional customizable fields for attendee data.
• Integrated Branding: Allows branding on kiosks and screens, enhancing visibility.
• Automated Printing: Event Badges are printed automatically based on registration data, streamlining attendee check-in.
• Seamless Hardware Integration: Manages all hardware and logistics requirements on-site.
• Multi-Session Capability: Enables badge customization for various sessions, making it versatile for multi-day events.

Pros:

• Efficient setup with managed hardware and logistics support.
• Provides extensive design options and customization.
• Enhances branding through custom kiosk screen displays.
• Smooth integration with registration data for automated check-in.
• Supports multi-session customization, ideal for conferences.

Cons:

• Setup and management fees may add to event costs.
• Requires EventMobi registration to utilize full badge features.

Capterra Rating: 4.6/5

Aventri Event Badge Printing App

Aventri event badges can be scanned via NFC, QR, BLE, or UHF technology. Scanned data delivers live updates on attendee count, session attendance, and contact tracing to event organizers and other stakeholders. Contact is made safe, secure, and seamless thanks to integration with registration which allows for safe contactless check-in. These features, along with being able to print multiple event badge designs with different colors help event organizers maintain a safe distance between one another while also identifying accurately where each attendee belongs.

Key Features:

• Contactless Event Check-In: Badges utilize NFC, QR, BLE, or UHF tech for contactless tracking.
• Real-Time Data Tracking: Offers live attendee tracking and updates on session attendance.
• Secure Access Control: Event badge technology supports enhanced security with options for restricted access.
• Customizable Badge Colors and Designs: Provides different badge colors for role-based or session-based identification.
• Integration with Event Registration Systems: Automates badge printing from registration data, optimizing attendee management.

Pros:

• Offers contactless check-in options, enhancing safety and security.
• Supports real-time updates, beneficial for data-driven events.
• Provides secure, restricted access for sensitive events.
• Role-based badge customization enhances attendee experience.
• Well-suited for large events with multi-session attendance tracking.

Cons:

• Higher cost for advanced tracking technologies.
• Badge customization features may require Aventri registration integration.

Capterra Rating: 4.6/5

Hubilo Event Badge Printing App

Hublio badge printing app can help you eliminate the dragging and tedious tasks involved with manually checking participants into events. Whether you place a sign-up kiosk at the event venue or delegates submit QR codes via a mobile event app on their smartphones, some of the most important features of a reliable event check-in software include: 

1) An intuitive interface that makes it simple for delegates to push or scan their QR code

2) A business management dashboard, where administrators can view and keep track of registrants logged in as well as maintain data such as delegate counts

3) Real-time statistics showing who is signed in, who is new to your event, and who has yet to check in — every bit of information is tracked seamlessly.

Key Features:

• Real-Time Badge Printing and Event Check-In Integration: Attendees can check in and receive their badges in real-time, which enhances the event’s smooth flow.
• Customizable Event Badge Design: Offers various template designs and customization options for logos, color schemes, and attendee information.
• QR Code and NFC Badge Technology: Badges are enabled with QR codes and NFC for contactless check-ins and attendee tracking.
• On-Demand Badge Printing: Enables on-site badge printing, reducing waste and ensuring each attendee gets a personalized badge.
• Detailed Analytics Dashboard: Provides insights on attendee check-ins, session attendance, and engagement metrics.

Pros:

• Real-time badge printing for smooth attendee management.
• Contactless check-in through QR codes and NFC enhances safety.
• Customizable badge designs support branding efforts.
• User-friendly dashboard provides valuable event data insights.
• Supports on-demand printing, minimizing badge waste.

Cons:

• Advanced features may require premium subscriptions.
• Badge printing options may be limited in design flexibility.

Capterra Rating: 4.6/5

Whova Event Badge Printing App

With the Whova badge printing app, you can have your event badge made just the way you want it. You will be able to select a custom shape, size, and color scheme that is representative of your brand and includes details such as event ticket type (if relevant) and a unique QR code that attendees can scan to instantly access useful information from your badge printing app. Print only what you need or generate event badges all at once by participant type – that’s up to you.

Key Features:

• Highly Customizable Badge Design: Allows full customization for badge shape, size, and color.
• Unique QR Code Integration: Each event badge includes a QR code for easy information access and scanning.
• Batch or On-Demand Printing: Offers options for both batch and individual badge printing.
• Real-Time Data Syncing: Supports real-time syncing with attendee lists and session schedules.
• Role-Based Badge Printing: Differentiates badge designs based on attendee roles.

Pros:

• Offers detailed customization options for unique badge designs.
• Batch printing and on-demand options reduce waste.
• Integrated QR codes allow easy attendee information access.
• Supports role-based printing, enhancing event personalization.
• Real-time syncing ensures updated attendee data.

Cons:

• Limited compatibility with specific printer brands.
• Initial setup for customization may be time-consuming.

Capterra Rating: 4.8/5

Accelevents Event Badge Printing App

The event badge designer experience feels like you’re using Canva. Very easy to use but infinitely powerful. You can add any custom fields, QR codes, sponsorship placements, and more to your event badges. You can even create different event badges for each event ticket type. Whether you’re using Accelevents for registration or integrating with your database, Accelevent’s onsite badge printing software makes the experience seamless.

The event check-in experience offers touchless kiosk options, individual session check-in, and last-minute point-of-sale tools. Of course, all the data is available in real-time!

Key Features:

• Canva-Like Badge Designer: User-friendly design interface allows customization with QR codes, sponsors, and custom fields.
• Onsite and Session Check-In Integration: Supports touchless check-in kiosks and session-level tracking.
• Point-of-Sale Tools: Includes tools for on-site ticket sales and last-minute registration management.
• Real-Time Data Access: Tracks check-in data live, streamlining management decisions.
• Multiple Badge Types: Allows creation of various badges based on ticket types or attendee categories.

Pros:

• Easy-to-use interface for quick badge design and customization.
• Real-time data availability supports efficient decision-making.
• Touchless check-in features improve attendee flow.
• Supports multiple badge types, offering flexibility.
• Ideal for events requiring last-minute registrations.

Cons:

• Advanced features may require higher subscription plans.
• Badge printing speed may vary depending on printer compatibility.

Capterra Rating: 4.7/5

Hopin Event Badge Printing App

Hopin’s onsite event software allows you to keep your attendees more secure by having them enter a room and be identified by some form of electronic method. One way to increase security is through RFID and NFC identification event badges, as well as QR code entry via cell phone. They also offer cashless payments that allow a person to make payment for an item at any time with the push of a button on their electronic event badge while they’re in the venue or area where the event is taking place.

Eliminating the stress, delays, and errors of pre-printing paper badges provides a unique opportunity for businesses looking to employ an open access system for their personnel requiring them to have access necessarily grounded in specific conditions and events related to critical or confidential activities.

Key Features:

• Unified Platform Integration: Event badges are part of the overall Hopin experience, integrating with attendee lists, sessions, and engagement tools.
• Flexible Badge Design Options: Customizable templates for badges allow for personalized branding and role-based identification.
• On-Demand Badge Printing and Batch Printing Options: Print event badges on-site or in advance to suit different event needs.
• Data Collection and Analytics: Tracks attendee activity and provides detailed reports on engagement and session attendance.

Pros:

• Integrated experience with other Hopin event management tools.
• Flexible printing options cater to various event setups.
• Interactive QR codes simplify event check-ins and tracking.
• Detailed analytics help in post-event evaluations.
• Easy to use with customizable badge templates.

Cons:

• Requires Hopin registration for full badge printing functionality.
• Printing options may be basic for highly custom designs.

Capterra Rating: 4.5/5

Confex Event Badge Printing App

Confex badge printing software offers a wide range of event badge stock to meet all your needs – they’ve searched high and low for the best event badge suppliers out there ready for you to order directly from within our event badging dashboard. Part of their quest to find the most beautiful conference and event badges was making sure all our event badge stock was kind to the planet! Send a QR email invite ahead of the event. Scan the QR code on arrival to trigger badge print. Prints personalized event badge – marks attendee arrival.

Key Features:

• Role-Based Badge Printing: Customize event badges based on attendee roles (e.g., speaker, exhibitor, attendee).
• Integration with Confex Platform: Syncs with Confex’s registration and session scheduling tools, keeping attendee data updated.
• Contactless Event Check-In Support: QR codes allow seamless check-in for attendees.
• Real-Time Data Syncing: Updates attendee information on badges and records activity throughout the event.

Pros:

• Customizable badge options with color-coding for role distinction.
• Integrates smoothly with Confex registration and scheduling.
• Real-time syncing for accurate attendee tracking.
• Suitable for larger events requiring detailed attendee management.

Cons:

• Advanced customization may require setup time.
• Limited functionality outside Confex ecosystem.

Capterra Rating: 4.6/5

Cvent Event Badge Printing App

Cvent‘s software OnArrival comes with real-world benefits. One of the most often reported challenges for event planning is securing adequate manpower for a successful and profitable event. With the Cvent OnArrival badge printing system, you can transform your iPad into a secure, standalone system that helps reduce staffing costs. Your guests can register, check in (themselves and their guests), pay fees, and preview/edit/print their name badge on their own. OnArrival’s Kiosk mode will impress your delegates and help reduce your onsite staffing needs. Your guests can register, check-in (themselves and their guests), pay fees, and preview/edit/print their event name badge on their own.

Key Features:

• All-in-One Badge Design and Printing: Integrates badge creation with check-in, offering quick badge printing upon attendee arrival.
• QR Code Integration: Enables QR codes for easy, contactless check-in and session tracking.
• Real-Time Badge Updates: Allows last-minute updates for badges, including name and role changes.
• Support for Batch and On-Demand Printing: Offers both pre-printing and on-demand options for flexibility.
• Comprehensive Analytics and Reporting: Provides insights into attendee engagement, check-in rates, and session attendance.

Pros:

• QR code support contactless tracking and check-in.
• Flexible badge options with both batch and on-demand printing.
• Offers comprehensive reporting for data-driven events.
• Real-time updates support dynamic changes in attendee information.
• Reliable for larger events with multiple check-in points.

Cons:

• Setup may require technical expertise.

Capterra Rating: 4.5/5

Eventzilla Event Badge Printing App

Eventzilla badge printing app offers you professionally designed name badge templates that you can use to make sure that attendees get the best experience at your event. You can add specific details such as logos, QR codes, your event’s title, and other important information such as attendee names and contact details. Importing these details from your event registration system also ensures that this only takes a few minutes of your time. You no longer have to worry about running out of event badges because the Eventzilla badge printing app lets you print on demand when onsite attendance increases so you don’t have to close event registration for printed event badges before the actual date of the event.

Key Features:

• Customizable Event Badge Templates: Allows for branding with logos, QR codes, and attendee-specific information.
• On-Demand Event Badge Printing: Enables real-time badge printing for seamless on-site check-in.
• Mobile Compatibility: Works on mobile devices, allowing staff to print badges from smartphones or tablets.
• Automatic Badge Creation from Registration Data: Syncs with attendee registration to automatically generate badges.
• Data Insights and Analytics: Tracks check-in data, providing insights for post-event analysis.

Pros:

• Mobile compatibility adds flexibility for event staff.
• Automatic badge generation from registration data simplifies setup.
• On-demand printing reduces waste.
• Customizable templates support branding efforts.
• Easy to use with data insights for attendee tracking.

Cons:

• Limited support for advanced badge designs.
• Mobile printing may require compatible printers.

Capterra Rating: 4.4/5

Eventbrite Event Badge Printing App

Eventbrite‘s badge printing app, and online ticketing platform, are customizable and help you design beautiful conference and exhibition badges in a format and badge style that works well for you. Be it concerts, exhibitions, or any other event, Eventbrite‘s Conference Badge printing app you can create an event badge of any size you want, and then generate a PDF document that is easy to print. You can simply event check-in and pass out event badges in one click. You also have the option to preview before badge printing just to minimize errors. It also has the option to print individual or batch-wise event badges.

Key Features:

• Integrated Event Registration and Event Badge Printing: Event Eadges are directly linked to Eventbrite’s registration data, minimizing setup time.
• Custom Event Badge Templates: Supports customized templates with branding options and attendee information.
• On-Demand Printing and Contactless Check-In: Offers QR codes for easy check-in and session access.
• Real-Time Analytics and Reporting: Tracks attendee engagement and provides valuable data for post-event analysis.
• Multi-Device Compatibility: Works on desktops, iOS, and Android devices, allowing flexible badge printing options.

Pros:

• Seamless integration with Eventbrite registration data.
• Offers both on-demand and pre-event badge printing options.
• QR code-enabled badges simplify check-in.
• Multi-device compatibility for flexible printing.
• Real-time analytics assist in post-event evaluations.

Cons:

• Requires Eventbrite registration integration for badge functionality.
• Basic design templates may limit customization options.

Capterra Rating: 4.6/5

Expo Pass Event Badge Printing App

ExpoPass‘s badge printing software is an easy-to-use customizable app. For attendees, it can be used for fast event badge printing during faster event check-ins to keep things running smooth. This badge printing app supports multiple event badge sizes including the ever popular 4 x 3 event badges & 4 x 6 event badges. The event badges can be customized to your needs and also it has the unique feature of antiviral and antimicrobial touchscreen protection during event check-in. Custom kiosk screen branding can be used to show off your brand. You can print in real-time using their printer kits without ink.

Key Features:

• Contactless Badge Printing: Features touchless check-in and badge printing, ideal for health-conscious events.
• Advanced Badge Customization: Customizes badges with logos, QR codes, color schemes, and attendee information.
• Session and Access Control: Badges can be programmed for access control, ensuring only authorized attendees enter certain areas.
• Batch and On-Demand Printing: Offers both batch and on-demand options, minimizing printing waste.
• Data Collection and Analytics: Tracks attendee activity for insights on engagement and attendance.

Pros:

• Touchless check-in and printing improve event safety.
• Customizable badges allow for a personalized attendee experience.
• Provides session and access control for enhanced security.
• Real-time data collection for post-event analysis.
• Offers batch and on-demand printing options for flexibility.

Cons:

• Limited integration with non-Expo Pass systems.
• Advanced customization may require additional setup.

Capterra Rating: 4.5/5

We know that event badge printing is an important part of any event, whether it’s a company party or a conference. With the right onsite badge printing software, you can make sure that everyone has an event badge that they can wear. This helps security, as they can easily identify who is at the event and who isn’t. By using the event badge printing software, you can also make sure that the event badges are branded so that everyone knows who is hosting your event.

Eventdex has a range of customizable event badges which are ideal for everything from conferences and exhibitions to team-building exercises and event organization. Printing onto badges, Eventdex supports most models of Zebra and Brother printers for on-demand single badge printing; including the fact that the event badge can be printed with both formats (single-sided/double-sided) with QR Codes. If you are onto bulk printing of event badges for onsite, that’s another feature you can find convenience with. To order your event badges, please contact Eventdex at sales@eventdex.com. or visit here: https://www.eventdex.com/onsite-event-management-software/