Top 8 Best Event Check In Apps for 2024
Events generally need meticulous planning ahead in advance, from creating an ideal event managing strategy to choosing the perfect venue to opt for the best printers, badges, etc. Event check in apps and software is a great event check-in tools for event organizers to reduce the bottleneck that can exist at an event for the attendees by delivering a streamlined and efficient event check-in process.
When the event day comes, the most important part is to have seamless and smooth event check-ins, which creates a great impression in the minds of the attendees and makes your event a thing to be remembered. Since the pandemic was over, physical events have made a great comeback, and event organizers and planners use event technology as a tool across the process, from planning to execution. Event check-in apps are an indispensable addition to any hybrid and in-person event platform.
Event check-in apps for Speeding up your Event Registrations/ Event check-in apps for making your event registration a breeze!
An event check-in app checks your attendees into your events. It gives access to real-time information so that the event managers can check on guests, to get an overview of the check-in status anytime.
To help event organize and keep events streamlined, an event check-in app allows organizers to handle on-site registrations, touchless event check-ins, session tracking, in-person conferences, and on-site badge printing, event check-in apps are used.
Why do you need event check-in apps?
Attendees and guests nowadays have expectations and expect good service. An event check in app allows planners and hosts to digitally (or manually) mark attendees present, either at the event itself or through mobile.
Organization and management of events is done through Event check-in apps. Attendees can enter their names, event time, and any other relevant information.
This way, attendance of the attendees can be kept track of and event organizers can make sure that everyone attending is aware of the time.
A user-friendly event check-in app delights the attendees at the event, thereby increasing guest satisfaction.
How do you check guests at an event?
At an event, from the moment the attendee walks in, the event check-in app collects attendee details through tools like simple check-ins, check-in kiosks, tablets, event apps, turnstiles, barcode or QR code scanning, and facial recognition or NFC tags. Event check-in through QR code scanning is the fastest. Once the attendee checks in, the badges are printed instantly through the badge printing machine. This reduces the burden of pre-printing event badges and long queues.
Features that make an event check-in app a great one!
A good event check-in app must have good features, like tracking the number of attendees at the event, timely arrivals by the attendees, keeping track of the attendees, preventing unauthorized access to the event, etc.
Today, as eco-friendly and sustainable events are on the rise, an event check-in app comes in handy, as it is paperless and there is no use for printed guest lists and event floor plans.
Although there are many event check-in apps available with varied features, we have compiled a list of 8 best ones below:
Here are the top 8 Best Event Check-in Software to be used in 2024
Eventdex Event Check-In App
Eventdex is an all-in-one cloud-based event management software that runs for all your Virtual, Hybrid, and On-site events. Eventdex’s event management platform streamlines each step of planning and execution, right from event ticketing to event check-ins to onsite engagement to business matchmaking to analysis.
Eventdex‘s event check-in app enables users to check themselves in and out of events and sessions using their own mobile devices. The app simplifies event ticketing and event registration. It also lets you cancel, modify, and process refunds for attendees.
The conference registration software lets you easily collect, monitor, and export important registrant data by allowing attendees to enter their details. An important feature is the event ticketing solution, which enables you to sell tickets and collect payments securely.
With badge printing capabilities, organizers can create customized event badges on-site, elevating the event’s professional aesthetic and ensuring personalized identification for attendees. Eventdex‘s Scan Attendee App enables real-time synchronization of event check-in data, ensuring that the event team is consistently updated with the latest attendance information. The new inbuilt event badge printing template offers amazing customization features tailored to specific event requirements and branding needs.
Pros: Eventdex is flexible and affordable with its event check-in platform being very easy to use. It also has a quick response time during events, with a great team and amazing customer service.
Cons: It’s a little tricky to understand all the features at once for a new user, but once you know the platform, it is a breeze to work around it.
Overall Rating: 5/5
Eventbrite Event Check-In Software
Eventbrite is a popular online event management and event ticketing platform that provides event organizers with tools to plan, promote, and sell event tickets to events of all scales and types. Eventbrite has a user-friendly interface and comprehensive features, and it has become a go-to platform for both event organizers and attendees, facilitating seamless event experiences. The Eventbrite event check-in software enables monitoring of real-time ticket sales, scanning attendees’ data during event check-in, online booking, attendee management, social promotions, tracking attendance, accepting secure payments, etc.
What’s more, Eventbrite also provides day-to-day or combined tickets for any event, which is an integration known as Sched, and enables the attendees to buy say Saturday tickets or a combo of Saturday-Sunday tickets. An option for package tickets is also available. With Eventbrite, the event registration process can be integrated directly into your website.
Pros: Eventbrite is a fun and easy-to-use software, with an interactive setup.
Cons: Lack of customer service accessibility is one of the cons of Eventbrite.
Overall Rating: 4.6/5
Cvent Event Check-In App
Cvent is a leading event management software that simplifies the event planning process, offering a range of tools for venue selection, event registration, and more. It helps organizations efficiently manage and execute various types of events, from conferences to trade shows, virtual, hybrid, and on-site as well.
Cvent‘s OnArrival Event Check-In app makes tracking attendance easy with the swipe of a finger. It enables a host of features like searching through your attendee list by name or email, filtering by registration type, and scanning a barcode. One tap on the invitees’ names enables them to open their records.
The cvent event management platform is a leader across event management platforms, and it eliminates the need for paperwork and sheets to track attendees. It can accommodate events of all types and complexities and is a completely customizable app.
Pros: Cvent has very good customer service with their registration being pretty intuitive.
Cons: Some users have faced challenges with the formatting of the reporting feature, experiencing difficulties when attempting to upload data in their preferred reporting format.
Overall Rating: 4.4/5
RegOnline Event Check-In Software
RegOnline is an integrated cloud-based event management software, it is a great event platform that enables the management of event attendance, manages tickets, etc. It is designed primarily for smaller and medium-sized events. RegOnline event check-in app boasts some advanced features like a unique venue sourcing tool, smart communications and scheduling, and Passkey integration that are suitable for large events. It also provides bespoke registrations for different types of tickets.
It is best suited for non-profit organizations and corporations and is a fully flexible suite that can meet the needs of complex events as well.
Pros: RegOnline event management platform offers easy and intuitive yet fully flexible solutions to accommodate the requirements of complex events, along with smart communications and scheduling, a unique venue sourcing tool, and room night booking options, including Passkey integration.
Cons: Limited editing is available for the invoice template, while the system can automatically notify you of any modifications to a booking made by an attendee, without specifically highlighting the changes.
Rating: Not available
Hopin Event Check-In App
Hopin event check-in app is an all-in-one event planning platform that provides different types of services, like social networking, event management, chat, and video conferencing/ streaming in a single event app. Attendees can create their schedules before an event, and ticketing is also enabled. If there is a hybrid event, Hopin‘s event management software enables you to create various event check-in points throughout the Onsite part of the event. This enables you to create different content in different rooms, at the same time enabling monitoring of the number of people in each room.
Pros: The user interface of Hopin is robust and good. The website is responsive and very well laid out and planned.
Cons: Lack of quick customer service is a con with Hopin.
Rating: 4.5/5
Splash That Event Check In Software
SplashThat is one of the event management software that specializes in creating and managing impactful events. It facilitates event ticketing and event registration processes, allowing event organizers to sell event tickets and manage attendee registrations easily. SplashThat helps in promoting events through customizable event pages, email campaigns, and social media integrations. This feature enables event organizers to reach a wider audience and increase event visibility.
With its event check-in and on-site event management tools, SplashThat simplifies the process of managing attendees during events. It offers options for quick event check-ins, self-event check-ins, and badge printing to ensure a smooth and organized entry experience for guests. It provides comprehensive data analytics and reporting features that offer insights into attendee engagement, ticket sales, and event performance.
Pros: SplashThat has beautiful templates and a robust customer service team that quickly resolves issues during events.
Cons: Splash’s technical team is available only by email. Learning the tricks of navigating or editing the templates could be a bit challenging.
Overall Rating: 4.7/5
Bizzabo Event Check-In App
Bizzabo is a comprehensive event booking & management platform incorporating various technical components to provide event organizers and attendees with an efficient experience. It is a software fit for virtual, hybrid, and on-site events. Through its API integrations, Bizzabo connects with various third-party tools and services, facilitating streamlined workflows and data synchronization with external systems such as CRM and marketing automation tools. Bizzabo also incorporates analytics and reporting tools that leverage data visualization during events.
Pros: Bizzabo has user-friendly event check-in software with a great and prompt support team.
Cons: While the tool boasts user-friendly features, its operational procedures can occasionally be challenging to grasp.
Overall Rating: 4.4/5
Accelevents Event Check-In Software
Accelevents is a cloud, SaaS, and web-based events platform that aims to enhance the event experience for both hosts and attendees. Offering a comprehensive suite of services, Accelevents supports a diverse range of event formats, including virtual, hybrid, and in-person gatherings. Its features span ticketing and registration, event check-in, badge printing, lead capture, attendee engagement, event gamification, event customizations, integrations, and more.
Pros: The event check-in software enables easy setup, and it is easy to get sponsors listed online.
Cons: The customer service experience is subpar, as it is limited to correspondence through chat, which leads to difficulties in assistance.
Overall Rating: 4.7/5
Conclusion
The smallest mistake can set your event and team, back by a few steps. To increase productivity and give your attendees the best experience, and an overall successful event to add on to that, an Event Check-in App is best.
