Top 15 Onsite Badge Printing Apps for 2024

Top 15 Onsite Badge Printing Apps for 2024

Welcome to the future of events, where every little detail is carefully planned to create a memorable experience—starting with the event badge that announces your arrival. In 2024, event badge printing is more than just a requirement; it’s a creative process that transforms ordinary gatherings into extraordinary experiences and makes your event stand out. Event badges are more than just pieces of plastic with names on them; today, event badges are beautifully designed, instantaneously printed, and personalized just for you.

Think about it—a sleek badge featuring your name, a colorful logo, and a QR code that grants you access to exclusive sessions and networking opportunities, all while capturing valuable leads for event organizers and exhibitors. With technology at our fingertips, the right event badge printing software can turn a mundane event check-in process into a streamlined, engaging journey. So, buckle up as we introduce you to the top onsite badge printing apps for 2024, ready to revolutionize how you experience events!

What is Event Badge Printing?

Before we get into the specifics, let’s explain what event badge printing means. In simpler words, event badge printing is the process of creating and issuing identification badges for attendees at various events. These badges typically display the attendee’s name, organization, role, and sometimes additional information like QR codes for access control. Furthermore, the technology behind onsite badge printing has evolved significantly over the years. 

Modern badge printing solutions enable event organizers to design customized badges on-site, print them quickly, and incorporate features like real-time data integration to enhance the overall experience by minimizing wait times and improving organization. This innovation helps make things run smoothly while maintaining the professionalism of the event, ensuring that attendees have everything they require at their fingertips.

Why Use an Event Badge Printing Software?

Still stuck in the old ways? It’s time to upgrade! Here’s why event badge printing software should be in every event planner’s toolbox:

• Real-time personalization: Attendees can update their details at the last minute, and you’ll still get it right!
• Fast check-ins: Skip the long lines with instant badge printing solutions.
• Branding flexibility: Easily customize the look and feel of event badges to match your event theme.
• Eco-friendly: Print eco-friendly event badges in the quantities you need, minimizing waste.
• Professionalism: Attendees appreciate a well-organized event, and a smooth event check-in process sets the event tone right.
• Security: Print badges with scannable QR codes to monitor attendance or grant access to restricted areas.

Top Event Badge Printing Software 2024

Leveraging the best event badge printing software simplifies the event registration and event check-in processes, making life easier for both organizers and attendees.  So, without any further delay, let’s explore the best onsite badge printing apps for 2024.

1. Eventdex – Badge Printing App

Eventdex’s onsite event badge printing app is truly a standout in the industry, offering seamless solutions for event organizers who want to provide their attendees with an exceptional experience. This onsite badge printing system integrates effortlessly with its event check-in and event registration software, ensuring instant event badge printing for a smooth, hassle-free process. The standard and eco-friendly event badges are printed using Brother and Zebra series label printers, known for their speed, superior print quality, and vibrant color options. 

The compact event badge sizes of 4×3 inches and 4×6 inches make them easy to handle, reducing waste and enhancing the overall attendee experience. The system is designed to work across a range of devices, being fully compatible with iOS and Android devices. With Eventdex, you’re not just getting a badge printing tool but a comprehensive event management solution that simplifies everything from lead tracking and business matchmaking to real-time badge printing, ensuring your event runs like clockwork.

Key Features:

• QR code-based event check-in and badge printing
• Integration with CRM and event registration platforms
• Mobile event app for real-time tracking
• Customizable event badge templates

Pros:

• Super-fast event check-in process
• Customizable branding
• Eco-friendly badge printing options
• Excellent customer support

Cons:

• Steeper learning curve

2. Cvent – Badge Printing App

Next up is Cvent, a well-renowned name in the event management domain, and its event badge printing solution is no exception. Cvent offers a strong platform that can handle various types of events, such as small meetings and big conferences. The software provides customizable badge designs, allowing you to create a unique look that aligns with your event branding. 

Cvent’s strength lies in its comprehensive data management capabilities. It lets you quickly bring in attendee details so that badges can be made correctly and quickly. Also, Cvent’s tools for analyzing information give you helpful ideas about how attendees act, which can help you decide things for your next events. However, Cvent works better for big business events, so if you’re having a smaller, more personal gathering, it could cost more.

Key Features:

• Full integration with Cvent’s registration platform
• Real-time attendee tracking
• Custom badge templates

Pros:

• Excellent for large events
• Smooth integration with Cvent’s ecosystem

Cons:

• Expensive for small businesses
• Limited offline functionality

3. vFairs – Badge Printing App

vFairs is another top contender known for its virtual event capabilities. But don’t let that fool you—it excels in hybrid events too! vFairs offers powerful onsite badge printing tools that sync exceptionally with its registration systems. It’s an ideal choice if your event toggles between the physical and virtual domains. 

With vFairs, you can make badges that look professional and improve the attendee experience. The software’s easy-to-use interface allows you to design badges onsite and print them right away. vFairs also provides excellent customer support, ensuring that organizers have assistance whenever needed. 

Key Features:

• Hybrid event support
• Badge customization with roles
• QR code-based check-ins

Pros:

• Great for hybrid events
• High customization flexibility

Cons:

Pricey for purely physical events

4. Webex Events –Badge Printing App

From webinars to conferences, Webex Events nails onsite badge printing. Their software is intuitive, and the badge printing feature ensures attendees are checked in and ready to network in a flash. Its focus on community engagement is another plus, as event badges come with scannable QR codes to easily swap contact information or track attendance at breakout sessions. 

In addition, with customizable templates and real-time printing, Webex Events provides a comprehensive solution for event badge management. The platform is particularly beneficial for organizations that frequently host hybrid events, allowing for consistent branding across all attendee interactions.

Key Features:

• QR code integration
• Smooth registration to printing workflow
• Badge customization

Pros:

• Perfect for conferences and community-building events
• Great integration with other Webex tools

Cons:

• Limited badge designs

5. Aventri – Badge Printing App

Aventri brings sophistication to the world of event badge printing. What makes Aventri stand out is its real-time data capture features that give event organizers insights into attendee behavior. 

In addition to standard badge printing, it provides badges that use advanced technology to both grant access to events and track attendee movements.

Besides, Aventri’s real-time data integration ensures that attendee information is always up-to-date, reducing the risk of errors during event check-in. The platform also offers robust analytics features, helping organizers track attendee engagement and improve future events.

Key Features:

• Data analytics integration
• Onsite printing solutions for large and small events

Pros:

• Advanced data tracking features
• Excellent security options

Cons:

• The advanced feature set might be overkill for smaller events

6. EventMobi – Badge Printing App

EventMobi is all about customization and interactivity. Their event badge printing feature is no exception, allowing event organizers to fully personalize badges with attendee info, photos, and logos. Be it a conference or a small meetup, EventMobi’s onsite badge printing tool integrates seamlessly with their event management system, giving you complete control over the attendee experience. 

In addition to its badge printing features, EventMobi offers a spectrum of tools for managing event content and engagement. This makes it an excellent choice for organizers looking for an extensive solution that covers every aspect of event management.

Key Features:

• Fully customizable badges
• Real-time attendee tracking
• Easy-to-use dashboard

Pros:

• Flexible for both large and small events
• Excellent customer support

Cons:

• Somewhat limited template options

7. Whova – Badge Printing App

Whova is another effective platform that simplifies attendee check-ins by providing an easy badge printing solution. Well-known for its mobile event app, Whova also has a user-friendly and efficient onsite badge printing tool. It offers customizable badge templates and can be integrated with its check-in app, making it a dependable choice for organizers looking to stay efficient and straightforward.

Furthermore, Whova offers strong networking options that allow participants to connect and interact with each other. This emphasis on attendee engagement improves the overall event experience, making it a valuable tool for event planners.

Key Features:

• Easy Mobile app integration
• QR code-based check-in
• Badge customization

Pros:

• Easy setup and use
• Affordable for small to mid-size events

Cons:

• Limited functionality for very large events

8. Accelevents – Badge Printing App

A go-to for hybrid events, Accelevents provides a powerful onsite badge printing tool. With instant badge printing and attendee tracking through QR codes, this software ensures your event runs smoothly. 

Accelevents shines in its ability to support both virtual and in-person attendees, making it an ideal solution for hybrid gatherings. Additionally, the software allows for easy badge customization, ensuring that each attendee receives a badge that reflects your event’s branding. Accelevents’ real-time printing features mean that badges can be issued quickly, reducing wait times during check-in.

Key Features:

• Instant badge printing with QR codes
• Supports hybrid events
• Integration with registration systems

Pros:

• Ideal for hybrid events
• Seamless registration-to-badge workflow

Cons:

• Might not be the best fit for purely in-person events

9. Hopin – Badge Printing App

While primarily known for virtual events, Hopin also delivers onsite solutions, including badge printing. If you’re already using Hopin for your virtual experiences, adding badge printing for your in-person attendees is a natural extension. 

With Hopin, you get customizable badges and a simplified check-in process. The software’s user-friendly interface makes it easy to design and print badges on-site, reducing the stress of event check-in. Hopin’s analytics features provide valuable insights into attendee behavior, helping organizers refine their future events.

Key Features:

• Virtual and in-person event support
• Custom badge templates
• QR code scanning

Pros:

• Great for hybrid events
• Customizable options

Cons:

• Limited to events within the Hopin ecosystem

10. Eventbrite – Badge Printing App

A household name in the event world, Eventbrite offers an easy-to-use onsite badge printing feature. Best suited for smaller events, it’s perfect if you’re looking for a simple, low-cost solution. With QR codes and mobile check-in options, Eventbrite helps streamline the process, ensuring your attendees aren’t stuck in line.  

Eventbrite’s easy integrations with different event management tools make it a versatile option for organizers. Also, the real-time printing features allow for efficient check-in processes, minimizing wait times for attendees. 

Key Features:

• QR code and mobile check-in
• Simple badge printing options
• Integrates with Eventbrite registration

Pros:

• User-friendly
• Affordable for small events

Cons:

• Limited customization options

11. InEvent – Badge Printing App

Known for its robust hybrid event capabilities, InEvent also excels in onsite badge printing. Its badge printing for events feature is tailored to deliver an efficient check-in experience while seamlessly integrating with the rest of its event management platform. The badges are fully customizable, allowing you to add attendee details, event logos, and even roles for easy identification at a glance.

InEvent is particularly strong in data analytics, giving you insights into attendee behavior during the event, which can be linked to the badges. It is excellent for organizers who want a deep understanding of who attended what, when, and where.

Key Features:

• Fully customizable badges
• QR code badge scanning support
• Badge printing for hybrid events

Pros:

• Strong data analytics for attendee tracking
• Highly customizable badge printing

Cons:

• Best suited for larger, more complex events

12. Eventzilla – Badge Printing App

Eventzilla brings affordability and ease of use into the world of event badge printing. This platform is a good choice for event planners who are working with smaller budgets but still need professional onsite badge printing. The badge printing tool integrates with Eventzilla’s event registration system, allowing for quick and efficient check-ins.

Though it’s best for smaller events, Eventzilla still offers key features like QR code check-ins and custom badge designs. It’s ideal for non-profits, small businesses, or community events that don’t need the heavy-duty functionality of larger platforms.

Key Features:

• QR code check-in support
• Easy badge customization
• Integration with Eventzilla’s registration system

Pros:

• Affordable pricing
• Easy to use, great for beginners

Cons:

• Limited features for large-scale events
• Basic badge design options

13. Nunify – Badge Printing App

Nunify has made a name for itself in the hybrid event space, offering a comprehensive solution that also includes seamless onsite badge printing. With Nunify, you can print badges that are not only personalized with attendee details but also equipped with QR codes to manage check-ins, access control, and even lead retrieval for exhibitors.

Nunify’s event badge printing process is designed for speed and efficiency, making it a good choice for busy events. Its customization features are extensive, allowing you to design the perfect badge for your brand and event theme.

Key Features:

• Comprehensive QR code support
• Speedy badge printing for large events
• Full customization of badge designs

Pros:

• Great for large hybrid events
• Extensive customization options

Cons:

• More suited to tech-savvy users
• Pricey for smaller events

14. Expo Pass – Badge Printing App

Expo Pass is perfect for those looking for simplicity combined with efficiency. This tool specializes in check-in and badge printing, offering a straightforward approach to event management. The platform is ideal for trade shows, conferences, and expos, where you need to print badges in bulk and get attendees checked in quickly.

Expo Pass makes it easy to design and print badges with QR codes, offering customization for different types of attendees (exhibitors, VIPs, speakers, etc.). If you’re managing a large-scale event and need a solution that’s built to handle high volume, Expo Pass is a solid option.

Key Features:

• Fast badge printing for high-volume events
• Customizable badge templates
• Simplified check-ins through QR codes

Pros:

• Efficient for large-scale events
• Simple and user-friendly interface

Cons:

• Limited advanced features
• Customization options aren’t as flexible as other platforms

15. PheedLoop – Badge Printing App

Last but not least is PheedLoop, a robust platform that’s great for both virtual and in-person events. PheedLoop’s event badge printing system is designed to simplify the check-in process, offering customizable badges that can be printed on demand. Whether you’re having a big conference or a small networking event, PheedLoop ensures that your attendees are checked in quickly and get a nice badge to take home.

With support for QR codes, PheedLoop makes it easy to track attendees and control access to different parts of your event. This platform is a favorite for organizers who want flexibility and efficiency without sacrificing attendee experience.

Key Features:

• QR code-enabled badge printing
• On-demand badge customization
• Built-in event management tools

Pros:

• Great for hybrid events
• Streamlined check-in process

Cons:

• Customization options could be more robust
• Higher price point for small events

Factors to Consider When Choosing the Best Event Badge Printing Software

When selecting the top onsite badge printing app, it’s essential to consider a few key factors:

• Scalability: First up, you must find out if the platform can handle the size of your event. If you’re hosting a large-scale conference, you will need a tool that can print badges quickly and efficiently for hundreds, if not thousands, of attendees.
• Integration: Make sure the app integrates seamlessly with your registration system, CRM, or event management platform. This ensures a smooth transition from attendee check-in to badge printing.
• Customization Options: The ability to customize badges—both in terms of design and attendee information—is crucial. Look for platforms that allow you to create branded, professional-looking badges that align with your event’s theme.
• Tech Support: Events can be stressful, and the last thing you want is technical difficulties with your onsite badge printing. Opt for platforms that offer 24/7 customer support to handle any issues that arise on the day.
• Security Features: If your event requires high levels of security, consider platforms that offer QR code support to track attendees and control access to certain areas of the venue.

Wrapping Up 

Choosing the right onsite badge printing app can make or break your event’s check-in experience. In 2024, there are multiple powerful tools available, but Eventdex truly stands out as the best all-in-one badge printing solution for both large and small events. Its robust features, seamless integration, and lightning-fast check-in process make it the perfect choice for any event planner looking to elevate their event. Whether you’re organizing a virtual, hybrid, or in-person event, the right badge printing software will streamline your check-in process, enhance the attendee experience, and leave a lasting impression. 

So, are you ready to take your event management to the next level? Eventdex isn’t just the leader in onsite badge printing—it’s your all-in-one event management powerhouse. From registration to contactless check-ins, real-time data tracking, and more, Eventdex ensures that your event runs smoothly from start to finish. Don’t just host an event—create a memorable experience that’s as unique as your brand and as smooth as your vision. Want to see the magic unfold? Schedule a demo today, and let’s redefine how you manage your next big event!