14 Best Virtual Event Platforms to Use in 2024 (Updated)
Be it an academic conference, a trade show, or a summit, a walkathon or a convention, planning an event can be difficult. The venue, attendees, event ticketing, and event payments are simply a few of the various details you need to remember. You probably use various applications and software to keep everything under control. Fortunately, the process can be made simpler with the aid of tools like good virtual event management software.
With virtual event platforms, you can host a variety of events, including conferences, webinars, workshops, and more. They provide a good range of features, including screen sharing, Q & A, breakout rooms, event gamification, and virtual speed networking, which makes it simple indeed for attendees to take part.
Virtual event software can help you cut costs and broaden the reach of your event in addition to giving individuals a convenient way to take part in events remotely. Since participants can join from all over the world, they allow you to host events for a potentially larger audience. Organizations searching to broaden their audience or perhaps increase income through events may find this to become especially advantageous.
In a virtual event, it is very important to have attendee engagement. Attendees enjoy themselves more, when more engaged, and they stick around longer at the event to network, etc. This can be beneficial to the event organizers as well, as you can get better business outcomes with good quality lead generation, increased brand awareness, and much more.
To keep your attendees engaged, you can encourage them to ask questions, chat, participate, and answer polls, have virtual round tables, etc, including other things like live streaming presentations or playing pre-recorded video tutorials. This can be achieved through virtual event management software. Numerous platforms exist that match virtual networking event platform requirements. Some websites out there offer features that complement in-person events as well as more complex features for attendee engagement.
We present in this blog the 14 Best Virtual Event Platforms to Use in 2024 which were evaluated based on their features and Capterra score. Majorly all of the 14 virtual event platforms for events share several key characteristics, but some have more dependability or offer extra features. You can compare their various features, customer satisfaction, and ratings below.
Best Virtual Conference Platforms: Product, Services, and Pricing
Eventdex – Virtual Event Platform
Eventdex is one of the best virtual event platforms. This event management software is a single platform for all your virtual, hybrid, and in-person events. For a virtual conference, trade presentation, expo, or career fair, the virtual event platform has everything required, including live streaming, digital booths, attendee engagement, event gamification, language interpretation, virtual round tables, speed networking, etc.
The virtual meeting app can be used to conduct workshops, have panel discussions, and conduct webinars with custom clubhouse breakout rooms that have no restrictions on the number of attendees. Online sessions can be created and managed by event organizers utilizing a single event management platform, specifically.
Eventdex virtual meeting platform‘s live stream video feature allows speakers and panelists to directly stream from the virtual event platform and connects attendees via audio, video, chat, and Q&A functionality. This feature also has pre-recorded videos and can be easily managed on compatible notebooks, tablets, and mobile devices with iOS and Android capabilities. Additionally, the Eventdex event management platform safeguards your session’s gain access, making it private and secure. Attendee engagement at virtual events is greatly increased by this online meetings platform through live Q&A, polls, chat, and various event gamification features.
The virtual tradeshow booth for exhibitors allows you to enhance the booth’s beauty with personalized designs, banners, videos, and information. The audio, video, and chat features can be utilized to interact with visitors one-on-one along with groups. Multiple virtual unit staff members can be assigned and managed in this booth, and visitors can be allowed to add items to permit their briefcases, upload paperwork, and create custom business cards. What’s more, you can also export leads and obtain them through analytics of the event.
The Eventdex virtual e-poster walk feature in this could be quickly made for event planners‘ periods. Users can view posters while on the go and add e-posters that can be liked, commented on, cast votes, and downloaded by attendees. Attendees can also get updates on each poster’s performance instantly. The virtual B2B matchmaking feature offered by this event management software is AI-powered and is a super way to connect to different meetings at once in a single virtual room. This single virtual room not only saves time for the attendees, but also simplifies the meeting experience for them, and at the same time gives them more time to explore opportunities.
The virtual speed networking feature helps you connect efficiently with other attendees at the virtual event in a few seconds, from the comfort of your devices. The clubhouse-style meeting rooms give a voice to participants & replicate the experiences of an in-person event. Utilizing virtual trade show software has several benefits, allowing businesses to develop internationally and produce even more high-quality leads. It maximizes attendee online networking opportunities and network building.
Zoom Events – Platform for Virtual Events
Zoom Events is another virtual event management platform that supports numerous features, including popular event sharing, event ticketing, and further. If you’re planning a smaller-scale event that would not require all the features provided by an event planning software that is more comprehensive and all-inclusive, Zoom Events is worth taking into consideration.
It will, however, lack most of the more cutting-edge features that other event platforms offer, such as sponsor and exhibitor booths, mobile brochures and tailor-made agendas for event attendees, pre-and post-event networking, and further. This virtual event app might not get the perfect fit if you’re setting up a multi-day conference or gathering because at the same time typically works with smaller courses and webinar series.
Capterra Score: 4.6 / 5.0
Microsoft Teams – Virtual Conference Platform
Microsoft Teams is a part of the Office Environment 365 suite and has a chat-based work area. It combines individuals, discussions, and content with the equipment teams require to work together more easily and accomplish more. Through integrated event registration, multi-presenter support, and interactive participation, function organizers can simply set up and deliver webinars and website links to audiences.
This virtual event app is used by organizations to interact with attendees and give webinars with immersive views that combine content, speakers, and even more with speaker mode. Large audiences can be managed using host controls; attendee audio, video, and chat can all be turned off; access to the software may also be managed through lobby controls.
Capterra Score: 4.5 / 5.0
Google Meet – Virtual Meeting Platform
Google Meet is another virtual meeting platform that is appropriate for businesses of all sizes and is the business-focused edition of Google’s Hangouts platform. With the help of the answer, up to 30 users can participate in each high-definition online video meeting. Therefore, in case your event offers fewer attendees, you can sponsor video calls with no time often using this free and dependable tool.
Users of the application also can choose a hyperlink, enter the meeting code, as well as contact using their mobile phones when the invitation includes their unique contact information for pre-scheduled meetings based on calendar events.
The total list of participants and planned meetings is displayed in Meet, which is integrated with Google Calendar and Gmail. This allows users to easily join the meeting and gives options to mute during the conference.
Capterra Score: 4.5 /5.0
Rainfocus – Virtual Event Platform
Centered on information from situations, the virtual event platform RainFocus offers programs to design personalized marketing and academic campaigns. A cutting-edge event promotion platform, a virtual conference platform, RainFocus was created to obtain, analyze, and use unheard-of data for better conferences and events. RainFocus virtual event platform streamlines event enrollment, content management, exhibitor activation, and on-site encounters from one dashboard thanks to its authentic SaaS architecture. With this virtual meeting app, you can maximize event value, save time, and boost attendee engagement.
At just about every stage in the event journey, online meetings platforms RainFocus‘ attendee module engages attendees and personalizes their experiences. Its articles module saves some collected insights with streamlined content supervision. The exhibitor module in this virtual expo platform gives participants the ability to self-support and gain visibility with quality leads.
Capterra Score: 4.0 /5.0
vFairs – Virtual Event Platform
Vfairs is an intuitive, virtual event platform that caters to virtual, hybrid, and in-person events, with a major focus on virtual event management. This event platform offers holistic and customizable tech solutions to make your events epic. The mobile event app has many features that offer maximum outcomes. Attendees can check in seamlessly via QR codes. The attendee arrivals can be easily verified and recorded and they also have the option to self-check-in into the event.
The other features offered on its virtual event platform by vFairs are white-labeled apps and rotating banners that can direct your audience to sponsors, booths, or landing pages. Splash ads on this virtual event software let your audience know of exciting opportunities. The attendee networking feature helps find new contacts and also enables attendees to book meetings with booth representatives ahead of the meeting. This virtual conference software also caters to attendee engagement with live polls, live Q&A sessions, live feeds and push notifications. The virtual exhibit booths help attendees find their way around the venue with a floor map, and the poster listing enables displaying of posters.
Capterra Score: 4.7 / 5.0
Hopin – Virtual Event Platform
Hopin is a virtual event platform that caters to virtual, hybrid as well as in-person events. Hopin can host and attend online meetings, conferences, and trade says. Live streaming, video conferencing, network, and interactive sessions are simply a few of the features it provides. Either a net browser or the Hopin mobile phone application can be used to access the event platform. Attendees can take part from anywhere with a great internet connection, and events can be tailored to the organizer’s particular needs.
Capterra Score: 4.5 / 5.0
Airmeet – Virtual Event Platform
Airmeet is a virtual and hybrid event platform that allows users to host and attend events online. This virtual exhibition platform caters to webinars, conferences, meetups, hackathons, launches, expos, workshops, and tradeshows. This event management platform also customizes the events’ branding, schedule, and agendas. Airmeet offers analytics and reporting tools to help users measure the success of their events. Every event on this online event platform takes place in a virtual ‘ballroom’ that can be customized in appearance and seating arrangements to interact amongst the attendees.
Capterra Score: 4.4/ 5.0
Hubilo – Virtual Event Platform
Customized event landing page in this virtual event software helps with the creation of a customized landing page for your event with a customizable URL and branding. The live streaming feature enables the hosting of live sessions and keynotes with high-quality audio and video. This virtual event software also has interactive sessions such as Q&A, polls, and surveys to engage attendees.
Attendees can connect through features such as one-on-one meetings, group discussions, and virtual business cards, and the video conferencing feature enables the hosting of video conferences with multiple participants and screen sharing. This event management platform‘s scheduling tool helps to organize your event and integrate it with popular calendar apps such as Google Calendar. Analytics and reporting feature helps with tracking attendance and engagement with real-time analytics and post-event reports. All the events can be accessed through the Hubilo mobile event app.
Capterra Score: 4.6 / 5.0
Webex Events – Virtual Event Platform
Webex is a purely virtual and online meeting software that enables users to host and attend online events like conventions, meetings, and webinars due to its virtual meeting and video conferencing features. Live internet streaming, interactive sessions, networking, and online video media conferencing are only a few of the features it has to offer for planning and hosting virtual events. Web browsers and the Webex mobile program are utilized by attendees to access the event. The program can be used to host situations of any size and end up being personalized to the organizer’s unique needs.
Capterra Score: 4.4 / 5.0
Cvent – Virtual Event Platform
Cvent is an on-site, hybrid, and virtual events platform for creating, managing, and promoting events, such as conferences, trade shows, and exhibitions. It offers a range of features for organizing and hosting online events, including live streaming, interactive sessions, networking, and video conferencing. Its ‘attendee hub” app enables users to use live chat, polling, and dynamic Q&A, turning your attendees into participants. The studio features enable quick capture and broadcast-quality videos. The ‘appointments’ feature enables the linking of attendees with similar interests.
Capterra Score: 4.4 / 5.0
Whova – Virtual Event Platform
Whova is an all-in-one virtual, in-person, and hybrid events platform that makes your event interactive. It has all the features that you need to make your virtual conference, trade show, expo, or career fair a tad better. The live-streaming app supports all major streaming platforms and manages sessions and videos in one place. The artifact center in this online meetings platform supports interactive small-scale presentations. The ice-breaker & leaderboard gaming features add an extra twist to your virtual event and the announcements notify attendees of important updates instantly. Live Q&A and polling for virtual sessions help with increasing overall participation in your events. The session feedback & surveys help with collecting more feedback at your events.
Capterra Score: 4.8 / 5.0
Swapcard – Virtual Event Platform
Swapcard is another virtual event management software, that is into virtual, hybrid, and in-person events. It has a host of virtual tools to deliver successful virtual events, like chat rooms, live discussions, Q&A sessions, quizzes, polls, etc. The virtual networking feature enables opportunities for one on one, group video chats, sponsor meetings, and more.
You can stream your event videos directly into Swapcard via RTMP and host speakers backstage. Other features of this online meetings platform are video roundtables, automatic timezone adaptation, personalized event schedules, audio-only networking, multiple languages support, and newsfeeds.
Capterra Score: 4.3 / 5.0
Swoogo – Virtual Event Platform
Swoogo is another event management software that provides digital, in-person, and hybrid event solutions. This virtual event platform comes fully branded, customized, digital home base where your attendees can access all aspects of your digital gathering. The digital event platform app helps with curating content through live streams or embedded into the event’s hub. Apart from this, you can track your attendees through the collection of attendee data. Customization also allows you to choose colors, logos, mottos, etc.
Capterra Score: 4.9/ 5.0
14 Best Virtual Event Platforms to Use in 2024: A Summary
To conclude, for your virtual event, it can be a boon to find the best economical and cost-effective solution that comes with a host of features and that can drive your attendee engagement at the same time. We have chosen the best virtual event platform for virtual events, as Eventdex amongst the others listed above, to get the best for your virtual events for 2024!
Frequently Asked Questions About Virtual Event Platforms
What are virtual event platforms, and why are they crucial?
Virtual event platforms are online tools that facilitate the hosting of events in a digital space. They are crucial as they provide a means for hosting engaging and immersive virtual events, enabling global participation without physical presence.
How do virtual event platforms enhance the attendee experience?
Virtual event platforms offer interactive features such as live chat, virtual networking, 3D environments, and personalized content delivery. These elements contribute to a more engaging and memorable experience for virtual attendees.
What criteria should I consider when choosing a virtual event platform for my event?
Consider factors like ease of use, customization options, scalability, virtual engagement features, analytics capabilities, and integration with other tools. Assessing your specific event needs and audience expectations is crucial for making the right choice.
Can virtual event platforms support hybrid events?
Yes, many virtual event platforms are designed to support hybrid events, allowing organizers to seamlessly integrate both in-person and virtual components. This flexibility caters to diverse audience preferences and event formats.
Are there specific virtual event platforms recommended for large-scale conferences?
Yes, certain virtual event platforms excel in handling large-scale conferences. Look for platforms with robust infrastructure, reliable streaming capabilities, and features like audience interaction tools to ensure a smooth experience for both organizers and attendees.
How do virtual event platforms adapt to the latest technological trends?
Top virtual event platforms stay updated with technological trends by incorporating features like augmented reality (AR), virtual reality (VR), and AI-driven matchmaking. These technologies enhance the overall virtual event experience.
Can virtual event platforms integrate with popular event management tools and CRMs?
Yes, many virtual event platforms offer integration with various event management tools and Customer Relationship Management (CRM) systems. This ensures seamless data flow and enhances overall event efficiency.
What security measures do virtual event platforms implement to protect attendee data?
Security is a top priority for virtual event platforms. Look for platforms that employ encryption, secure authentication methods, and compliance with data protection regulations to ensure the confidentiality and integrity of attendee information.
How can virtual event platforms help in measuring the success of an event?
Virtual event platforms often come equipped with analytics tools that track attendee engagement, content interactions, and other relevant metrics. These insights help organizers assess the success of their events and make data-driven decisions for future planning.
Can I get a demo or trial of the virtual event platforms listed in the blog before making a decision?
Many virtual event platforms offer demos or trials to prospective users. Contact the platform providers mentioned in the blog to inquire about the availability of demos or trials, allowing you to explore the features and functionality before making a commitment.