How To Choose The ‘Right’ Event Management App For Your Company?
November 15, 2015
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The NJ Film Expo is one of New Jersey’s most prominent platforms for celebrating creativity, storytelling, and innovation in the film industry. The 2025 edition brought together a dynamic mix of filmmakers, production houses, tech providers, streaming platforms, and movie lovers from across the region.
Conducted by the Screen Alliance of New Jersey (SANJ) in collaboration with MMFB Productions, the event aimed to highlight New Jersey’s growing film infrastructure and production capabilities.
With thousands of attendees, exhibitors, and sessions spread across multiple zones, the NJ Film Expo needed a smart, end-to-end event management system to handle logistics, boost engagement, and help exhibitors connect with the right audience.
To make it happen within a short timeline, the team at MMFB partnered with Eventdex, tapping into its all-in-one event tech platform. With tools like the Scan Attendee App and Lead Retrieval solution, Eventdex helped streamline operations and enhance the overall experience for everyone involved.
Despite the reputation and draw of the NJ Film Expo, the organizing team faced several challenges that threatened the efficiency and success of the event:
Managing thousands of registrations manually, including VIP guests, filmmakers, and general attendees, created bottlenecks. The team needed a centralized, scalable registration platform with on-site badge printing capabilities.
With large volumes of foot traffic during peak hours, the traditional manual check-in process created long wait times, affecting first impressions and delaying entry into time-sensitive sessions and screenings.
The venue featured multiple exhibit zones, screening halls, and networking lounges. Without a smart navigation system, attendees found it difficult to locate booths, creating frustration and reducing engagement with exhibitors.
Exhibitors lacked an efficient, digital method to collect and manage leads. Relying on paper sign-up sheets and business cards resulted in missed opportunities and slow follow-ups post-event.
To address these pain points, the NJ Film Expo collaborated with Eventdex to implement a comprehensive, tech-driven solution.
To tackle the above challenges, Eventdex deployed its robust suite of event management solutions, engineered to optimize event logistics, enhance attendee experience, and empower exhibitors with smart tools.
Our Scan Attendee App became the go-to tool for entry management. With just a quick QR code scan, attendees were checked in instantly. Organizers could monitor real-time check-ins, see exactly how many people were inside, and anticipate crowd flow. The app also made it easier to assign staff to busy entrances and avoid bottlenecks, which helped create a welcoming experience from the moment attendees arrived.
We equipped exhibitors with an easy-to-use Lead Retrieval solution that let them scan badges and instantly collect lead data. Exhibitors no longer had to worry about misplaced notes or forgotten names. Every scan created a digital profile with attendee details, making it easier to personalize follow-ups after the show. The system didn’t require bulky devices either. Exhibitors could use their smartphones, which made things even more convenient.
With the Scan Attendee and Lead Retrieval solutions in place, the NJ Film Expo 2025 ran more smoothly for attendees, exhibitors, and organizers alike. Entry points moved quickly, and long lines became a thing of the past thanks to mobile QR scanning. Attendees were able to enter sessions and explore the event floor without delay, enhancing the overall experience. Exhibitors embraced the ease of digital lead capture, allowing them to focus on conversations rather than logistics. The ability to tag and store lead data in real-time led to more effective follow-ups after the event. Meanwhile, organizers gained deeper insight into check-in activity and engagement levels, helping them better understand attendee behavior. Overall, Eventdex added speed, structure, and intelligence to a creative and high-energy event.
By integrating Eventdex’s all-in-one event management platform, the NJ Film Expo 2025 successfully elevated the experience for attendees, exhibitors, and organizers alike. From efficient registration to real-time data tracking and intelligent lead capture, Eventdex helped the organizers overcome operational challenges and create a truly engaging and well-organized expo. As the film community continues to grow and evolve, Eventdex remains a trusted technology partner, bringing smarter solutions to support the stories, ideas, and creativity shaping the future of entertainment.
