Top 10 Best Lead Retrieval Apps For 2026
A lead retrieval app quietly decides the fate of most event conversations today. You can have a packed booth, great conversations, and genuine interest, but if the lead data is lost, delayed, or messy, the opportunity slips away just as fast. In 2026, that gap between conversation and conversion has become brutally short. Teams that move fast win. Teams that wait fall behind. The reality is simple. Exhibitors are spending more to participate in events than ever before, and they can no longer afford guesswork after the show ends.
Organizers are being measured not just on attendance, but on the real business outcomes they enable. And attendees have little patience for slow forms, misplaced business cards, or awkward follow-ups days later. Everyone expects speed, accuracy, and relevance. This is where modern lead retrieval software changes the game. What once took days of manual sorting now happens in seconds. Scans become structured data. Notes turn into sales signals. Conversations move directly into pipelines instead of getting buried in inboxes or forgotten in spreadsheets. In this blog, we will break down the 10 best lead retrieval apps for 2026, not just on features, but on how they perform in real-world event environments.
An Overview of Lead Retrieval App
A lead retrieval app is a mobile-based solution that allows exhibitors to instantly capture attendee data by scanning badges, QR codes, or digital passes during events. The captured information is stored securely, enriched with notes and qualifiers, scored for sales readiness, and synced directly to CRMs or marketing platforms. A comprehensive lead retrieval software goes far beyond simple scanning. Today’s platforms include:
- QR and badge scanning
- Offline data capture
- Custom lead qualifiers
- Real-time CRM synchronization
- AI-powered lead scoring
- Digital brochure and document sharing
- Multi-team access
- Live analytics dashboards
- Automated follow-up workflows
Instead of collecting piles of unstructured data, exhibitors walk away with clean, sales-ready pipelines.
Key Features That Define the Best Lead Retrieval Apps in 2026
To identify the best lead retrieval apps that truly stand out in 2026, we evaluated every solution in this list against a strict set of real-world performance criteria. These are not just feature checkboxes. They are the capabilities that directly affect how smoothly leads are captured on the show floor, how quickly sales teams can respond, and how accurately ROI can be measured after the event. The best lead capture app for 2026 are the ones that perform consistently under pressure, during peak foot traffic, in low-connectivity venues, and across large booth teams.
- High-accuracy QR and badge scanning: This is the foundation of an effective lead capture app. A split-second delay or a misread badge can cost a valuable opportunity. Top-performing lead retrieval apps ensure fast, precise scans even in crowded halls, so exhibitors never miss a qualified interaction.
- Offline capture for low-network venues: Reliable internet is still a challenge in many exhibition centers. The best lead retrieval platforms continue storing data locally without interruption and automatically sync once connectivity is restored, eliminating the risk of data loss.
- AI-assisted lead scoring: Instead of depending only on manual input, advanced apps now analyze behavior, engagement, and custom fields to automatically categorize hot, warm, and cold leads. This helps sales teams prioritize follow-ups with maximum impact.
- Custom qualifiers and data fields: Flexible forms allow exhibitors to tailor questions based on business needs, ensuring each lead is captured with relevance and context.
- Multi-user licenses for booth teams: Large booths require multiple staff members working simultaneously. Multi-user access ensures everyone can capture leads at the same time without duplicates or data conflicts.
- CRM and marketing automation integrations: Leads should never sit idle. Direct integrations push captured data instantly into sales and marketing workflows, reducing response time and eliminating manual data entry.
- Instant lead export and real-time alerts: Sales managers can track performance in real time instead of waiting until the event ends. This allows for quick strategy adjustments while the event is still in progress.
- Digital brochure and document sharing: Physical handouts are being replaced by smart digital sharing. This keeps brochures, catalogs, and files directly linked to each captured lead for better tracking and follow-up.
- Role-based data access: Sensitive information must be protected. Role-based permissions ensure organizers, managers, and sales reps see only the data relevant to their responsibilities.
- Live reporting dashboards: Real-time dashboards provide visibility into scans, engagement levels, team activity, and conversion trends. These insights turn raw booth traffic into measurable business intelligence.
10 Best Lead Retrieval Apps for 2026
As events evolve, exhibitors increasingly demand mobile lead capture app solutions that deliver speed, accuracy, and seamless integration into post‑event workflows. The platforms listed below are among the best lead retrieval apps 2026, blending usability, scalability, and advanced features like badge scanning lead retrieval, QR code lead capture, and real-time analytics, making them ideal for both small exhibitors and enterprise-level exhibitors alike.
Each of these tools embodies the promise of a modern event lead retrieval system. They transform a chaotic booth floor into an efficient contact capture tool for events, enabling exhibitors to score leads in real time, sync with CRM systems, and follow up promptly, boosting overall exhibitor ROI and ensuring no opportunity slips through the cracks.
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Eventdex, a Nextech3D.ai company, Lead Retrieval App
Eventdex’s lead retrieval app shines with its customization and post-capture capabilities. Exhibitors can create custom lead‑qualification forms, tags, and notes, capturing not just contact information but context: interest level, buying timeframe, product interest, etc. Combined with its real-time lead scoring app feature, Eventdex helps prioritize leads on the spot, enabling a sales-ready event lead capture workflow. Integration with CRMs and marketing automation tools ensures a streamlined handoff from event leads to sales pipelines, making Eventdex not just a scanner but a full event lead management software platform.
Key Features of Eventdex Lead Retrieval Software
- QR‑code and badge scanning lead retrieval for fast attendee capture.
- Offline mode: capture leads without internet, sync later.
- Custom‑qualifier forms and custom data fields (e.g., interest level, budget, buying timeframe).
- Real‑time lead scoring/prioritization (hot/warm/cold leads).
- CRM / marketing automation integration for instant sync of captured leads.
- Support for multi‑user team access, roles and permissions, and lead sharing across staff.
- Notes, tags, and document sharing (e.g., brochures, product sheets) per lead.
- Exportable lead data (CSV or other formats) for flexible reporting or import into other systems.
Pros:
- Extremely user‑friendly and intuitive interface, minimal training needed.
- Works offline reliably, avoiding data loss in connectivity‑poor venues.
- High customization, qualifies leads according to exhibitor’s sales criteria.
- Solid analytics & export options support post‑event ROI reporting.
- Enables team collaboration with role-based access and a shared lead database.
Cons:
- Advanced analytics and custom reporting features require some time to learn and configure.
Capterra Rating: 4.7 / 5
Cvent Lead Retrieval App
Cvent Lead Retrieval App is a standard‑bearer in the events industry, widely used by organizers and exhibitors alike. Part of the larger Cvent ecosystem, this app is built to handle conferences, expos, and complex events with multiple tracks, exhibitors, and high lead volumes. Its strength lies in providing a robust on-site lead capture tool that supports both QR code lead capture and badge scanning lead retrieval, offering a smooth user experience right from a smartphone.
What sets Cvent apart is its enterprise-grade scalability and deep integration with CRM and event management workflows. Exhibitors can define custom qualification questions, rate leads immediately onsite, and export or sync leads directly into their CRM, facilitating immediate follow-up. Real‑time reporting and dashboards enable exhibitors (and organizers) to monitor lead counts, lead quality, and overall event ROI, giving transparency and data-driven insights. This makes Cvent a strong contender among the best lead retrieval software for trade shows and large-scale events.
Key Features of Cvent Lead Retrieval Software
- Badge and QR‑code scanning lead retrieval (camera-based scanning).
- Custom qualification questions per event/exhibitor; custom lead rating on a 1–5 scale.
- Real-time lead data capture and export on demand, immediately after scan.
- CRM / database integration and automated export to CRM or marketing tools.
- Reporting dashboard for exhibitors and organizers, lead counts, quality metrics, and exportable reports to justify ROI.
- Offline capture fallback for manual entry when badge scanning fails, or attendees lack badges.
- Supports high-volume events: scalable for large expos, conferences, and multiple exhibitors.
- Data privacy & security protocols suitable for global events and corporate compliance standards.
Pros:
- Trusted global platform used by many enterprise-level events, highly scalable.
- A customizable qualifying and rating system works well for different sales processes.
- Strong CRM and marketing automation integrations, smooth post-event workflows.
- Reliable data capture and export; good for measuring exhibitor ROI.
- Easy for exhibitors to adopt if they already use other Cvent modules (registration, check-in, etc.).
Cons:
- Premium pricing may be high for small exhibitors or those on tighter budgets.
- Less flexible for multi‑event history across different shows under one app license.
Capterra Rating: 4.5 / 5
iCapture Lead Retrieval App
The iCapture Lead Retrieval App offers a flexible, lightweight, but powerful mobile lead capture app solution for trade shows, expos, and conferences, ideal for exhibitors who need a simple but effective contact capture tool for events. Its strength is in giving exhibitors multiple ways to capture leads: scan a badge QR/barcode, scan a business card (photo + OCR), or manually enter contact details if needed. This ensures exhibitors don’t lose potential contacts even when attendees don’t have proper badges.
iCapture further enhances lead management by supporting real‑time data sync to CRMs and marketing platforms, and automated follow-up workflows: after scanning, the app can immediately push leads to systems like Salesforce, HubSpot, or Marketo, reducing manual data entry and speeding up follow-up. The app also supports auto‑reply emails or sending digital brochures instantly, creating a fast, professional response while the lead’s interest is still fresh.
Key Features of iCapture Lead Retrieval Software
- Badge scanning (barcode/QR) + business‑card photo capture + manual entry fallback, maximum flexibility.
- Offline lead capture mode, no internet required onsite; sync later when connection is restored.
- Real‑time CRM / marketing automation sync (Salesforce, HubSpot, Eloqua, etc.) ensures leads move immediately to the sales funnel.
- Auto‑reply email & instant document/brochure delivery, quick post‑event engagement while interest is high.
- Lead scoring & segmentation, tag leads as hot/warm/cold, segment by interest/product line, location, etc.
- Single solution across events, exhibitors can use iCapture for all shows, keeping consistency and a central lead database.
- Data export and backup, leads can be exported to CSV or CRM-compatible format; good for archiving and backup.
- Compliance and data security support secure lead data handling, important for corporate and international events.
Pros:
- Highly flexible capture methods work even if the attendee lacks a badge.
- Supports offline capture and sync, avoids dependence on venue WiFi.
- Smooth CRM / marketing integration speeds up lead nurture automation.
- Auto‑reply and document delivery enhance the first touchpoint post-event.
- Affordable and scalable, suitable for small exhibitors or frequent trade shows.
Cons:
- Some users report inconsistent performance: badge scanning may fail or require manual fallback.
- Interface is functional but not as polished as some more modern platforms, and may feel dated to some users.
Capterra Rating: 4.4 / 5
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LeadSquared Lead Retrieval App
On top of capture and scoring, LeadSquared supports offline data collection, multi-user access (great for teams), and real-time synchronization once a connection is available. The tool is adaptable across different event sizes, from small conferences to large trade shows, and supports lead management even after the event, with segmentation, follow-up scheduling, and integration into broader marketing automation flows. For exhibitors aiming for efficient lead nurturing, this app is a solid choice.
Key Features of LeadSquared Lead Retrieval Software
- QR‑code and badge scanning lead retrieval for fast lead capture.
- Real‑time lead scoring/prioritization (AI-assisted or custom rules) helps focus on high-potential leads.
- Multi-user and multi-event support, centralized lead database across events and team members.
- Lead notes, tags, and contextual data, exhibitors can add conversation notes, product interest, follow-up actions, and enrich the lead profile.
- An analytics dashboard for post-event lead quality, lead volume, and conversion potential analysis helps optimize future events.
Pros:
- Advanced lead scoring and qualification help improve lead quality over just quantity.
- Flexible and customizable, it can adapt to different sales processes, industries, and event types.
- Great for follow-up workflows and long-term lead nurturing after an event.
- Supports team-based capture, useful for larger booths with multiple representatives.
- Scales from small events to large trade shows, versatile.
Cons:
- For first-time users, custom setup and scoring logic require time and planning.
- Some advanced features (e.g., deeper analytics, automation) may be locked behind premium plans.
Capterra Rating: 4.5 / 5
Integrate Events Lead Retrieval App
The Integrate Events Lead Retrieval App is built with large expos and corporate events in mind, a solid expo lead capture app aimed at exhibitors who require robust performance and multi-event support. At its core, the app enables easy badge scanning, lead retrieval, and QR code scanning, making attendee capture quick and efficient. Data capture works offline as well, ensuring reliability even in crowded convention centers or areas with poor connectivity.
What makes Integrate Events stand out is its real-time analytics and exhibitor performance dashboard: event organizers and exhibitors get live data on how many leads each booth is capturing, the quality of leads, and engagement metrics. This transparency helps calculate exhibitor ROI on the fly and allows event organizers to measure which booths are performing best. Together with CRM sync, customizable lead forms, and multi-user access, it becomes a comprehensive event lead management software fit for large-scale, multi-day events and global conferences.
Key Features of Integrate Events Lead Retrieval Software
- QR‑code and badge scanning lead retrieval for rapid attendee data capture.
- Offline lead capture mode, suitable for venues with spotty internet or a high density of attendees.
- Real-time analytics dashboard, monitor leads captured, booth performance, and lead quality live.
- CRM integration with instant sync, leads can be automatically pushed to CRM/marketing systems.
- Customizable lead capture forms & qualifiers, tailor capture fields to business needs.
- Multi-user, multi-event support, manage leads across events and teams in one unified system.
- Lead segmentation and prioritization, tag leads by interest, priority, region, etc.
- Exportable lead data for further processing or archiving.
Pros:
- Well-suited for large expos and conferences, handles volume and multi-booth complexity.
- Real-time analytics and performance tracking provide great insights for exhibitors and organizers.
- Flexibility through custom qualifiers and segmentation supports varied business needs.
- Multi-event, multi-user support is ideal for organizations participating in many shows per year.
- Helps demonstrate ROI to exhibitors, data-driven justification for future participation.
Cons:
- Premium pricing structure may be heavy for small exhibitors or occasional event participants.
- Customization options are good but may require exhibitor/organizer coordination and setup.
Capterra Rating: 4.4 / 5
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Zoho Lead Retrieval App
The app also supports offline capture, straightforward data export, lead tagging, scoring, and team collaboration. Customizable lead forms let exhibitors define fields like budget, interest area, and buying timeframe, ensuring that even with a simple setup, the captured data is meaningful. While not as feature‑rich as some enterprise-level tools, Zoho’s app offers solid core functionality at an affordable price, making it one of the best lead retrieval apps 2026 for budget-conscious exhibitors.
Key Features of Zoho Lead Retrieval Software
- QR‑code and badge scanning lead retrieval for quick attendee capture.
- Lead tagging, scoring, and customizable data fields capture meaningful qualifiers (e.g., interest, budget).
- Multi-user support, multiple booth reps can capture and view leads together.
- Simple and intuitive interface, minimal learning curve; good for first-time exhibitors or small teams.
- Cost-effective pricing, attractive for exhibitors with limited budgets or occasional event participation.
Pros:
- Affordable and great value for small exhibitors or budget‑conscious teams.
- Easy to set up and use, minimal technical overhead.
- Supports offline capture and CRM sync, captures leads reliably.
- Customizable lead data fields enable useful qualifiers even with basic setup.
- Multi-user support allows small teams to collaborate seamlessly.
Cons:
- Lacks advanced analytics, real-time scoring, or enterprise-grade features.
- Not ideal for large-scale events or exhibitors needing deep insights or high-volume lead management.
Capterra Rating: 4.3 / 5
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ExpoPass Lead Retrieval App
The ExpoPass Lead Retrieval App is built for trade shows, conferences, and big events where exhibitors need a dependable badge scanning lead retrieval and lead capture solution that keeps up with high traffic. The app supports quick QR‑code scanning of badges, offline lead capture, and real-time data sync, enabling exhibitors to collect leads efficiently even during peak hours.
ExpoPass emphasizes simplicity and speed. Captured leads can be emailed directly to exhibitors’ inboxes or exported for CRM import, making it an efficient event lead management software for teams that prioritize fast data collection and minimal post-event overhead. For organizers, ExpoPass allows pricing lead-capture as an add-on for exhibitors, making it not only a tool but also a potential revenue stream.
Key Features of ExpoPass Lead Retrieval Software
- QR‑code and badge scanning lead retrieval for quick booth-level capture.
- Lead data privacy and encrypted attendee QR codes for secure handling of contact data.
- Automatic lead emailing/export, exhibitors receive captured lead data directly after scan.
- Mobile-friendly interface and scalability for large exhibitions and multiple booths.
- Support for exhibitor-level management, each exhibitor receives their own lead data, allowing for clear separation and data control.
Pros:
- Simple and quick to deploy, minimal training required for booth staff.
- Works offline and syncs later, reliable in busy venues or remote locations.
- Secure data handling ensures attendee privacy and data protection compliance.
- Fast data delivery, leads are emailed or exported immediately after capture.
- Scalable for large shows and multiple exhibitors, suitable for big trade fairs.
Cons:
- Limited advanced lead‑qualification or scoring capabilities compared to more feature-rich platforms.
- Custom branding or custom lead forms are minimal or absent, less flexibility for exhibitors with complex sales processes.
Capterra Rating: 4.4 / 5
EventMobi Lead Retrieval App
The EventMobi Lead Retrieval App brings together ease-of-use, flexibility, and a holistic approach by integrating lead retrieval into a broader event management software environment. Exhibitors can scan badges or QR codes using a mobile device (iOS & Android), capture attendee information, add custom qualifiers or notes, and rate leads right onsite. The app’s star-based qualification system (1–5) helps exhibitors prioritize leads during busy event days, giving a real-time sense of which contacts to focus on first.
In addition, EventMobi offers robust export options, CRM integration, multi-user support, and offline capture. Because the lead capture functionality is built into a full event platform, organizers and exhibitors benefit from a unified environment: registration, badge/QR generation, badge scanning, lead retrieval, all under one roof. This reduces vendor complexity and improves data consistency across event operations.
Key Features of EventMobi Lead Retrieval Software
- Badge/QR code scanning lead retrieval via smartphone (iOS & Android), quick and intuitive.
- Custom lead qualifiers and star‑rating (1–5) system for on‑the-spot lead prioritization.
- Notes/tags addition and manual lead entry fallback, can capture extra context, or manually add leads if scan fails.
- Unified event management + lead retrieval, registration, badge issuance, and lead capture all in one platform, reducing vendor overhead
- Secure cloud storage and data backup, captured data is stored safely and backed up, reducing the risk of loss.
Pros:
- An integrated event platform reduces the need for multiple vendors.
- Easy for exhibitors and minimal setup required for staff.
- Offline support and CRM export ensure reliable lead capture and follow-up.
- Custom qualifiers and ratings provide flexibility in lead prioritization.
- Works well for small to medium-sized events and multi‑event use.
Cons:
- For large enterprise exhibitors needing advanced analytics or complex segmentation, it might feel basic.
- Some advanced features, like deep CRM automation or lead scoring logic, require manual setup or a premium subscription.
Capterra Rating: 4.5 / 5
Eventify Lead Retrieval App
The Eventify Lead Retrieval App is a modern, streamlined mobile lead capture app built for exhibitors who want a simple yet effective solution to capture leads at expos, conferences, and business events. With QR code scanning and badge scanning lead retrieval, Eventify facilitates quick capture of attendee contact information, even in high-volume trade show environments.
Eventify also supports offline lead capture, custom tagging, lead segmentation, lead data export, and multi-event support, making it a useful lead tracking app for trade shows and multi-event exhibitors. Though not as feature-heavy as some enterprise tools, Eventify’s simplicity and focus on core capture and organization tasks make it a viable choice for companies wanting a lightweight, effective event lead management software.
Key Features of Eventify Lead Retrieval Software
- QR‑code and badge scanning lead retrieval for fast, reliable attendee data capture.
- Real‑time lead tagging, categorization (e.g., cold/warm/hot), and segmentation help organize leads for post‑event follow-up.
- Multi‑event and multi‑user support, exhibitors attending several events can manage a consolidated lead database.
- Exportable lead database allows for CSV or CRM import to streamline post‑event workflows.
- Simple, user‑friendly interface, minimal learning curve, quick setup; ideal for first-time users or small exhibitors.
- Digital content sharing per lead (where supported), ability to attach notes, product interest, or follow-up tags to leads.
- Cost-effective compared to many enterprise-grade platforms, suitable for small or budget-conscious exhibitors.
Pros:
- Very easy to use, minimal training required, fast adoption by booth staff.
- Reliable offline capture ensures leads aren’t lost during connectivity issues.
- Lightweight and affordable, good fit for small to mid-size exhibitors or occasional shows.
- Multi‑event support allows for a unified lead repository over time.
- Simple export and tagging make post‑event follow-up manageable even with small teams.
Cons:
- Doesn’t offer advanced analytics, complex lead scoring, or CRM automation seen in larger platforms.
- Limited customization, less flexibility if the exhibitor has detailed qualification criteria or complex follow-up workflows.
Capterra Rating: 4.3 / 5
Whova Lead Retrieval App
Beyond capture, Whova enables multi-user lead collection, offline support, lead tagging and rating, exportable lead lists, and CRM integration. Because lead retrieval is built into an all‑in‑one event/attendee management ecosystem, exhibitors benefit from unified workflows: attendees’ registration, badge/QR issuance, session scheduling, and post-event follow-up all feed into a single system, reducing complexity and enhancing data consistency.
Key Features of Whova Lead Retrieval Software
- QR‑code and badge scanning lead retrieval (physical badge or digital pass).
- Digital wallet pass support, attendees store pass in Apple/Google Wallet; exhibitors scan digitally, speeding up check-in and lead capture.
- Offline lead capture & later sync ensures reliable data capture even in poor connectivity zones.
- Multi-user and multi-event support, different booth staff can capture leads, and leads from multiple events integrate into a unified repository.
- Built-in event ecosystem, registration, schedule, networking, sessions, and lead retrieval in one platform, reduces vendor juggling and ensures data consistency.
- Secure data handling, encrypted QR codes, and attendee data protections ensure compliance and privacy for exhibitors and attendees.
Pros:
- An integrated event and lead management platform, with less friction, fewer tools to manage.
- Digital wallet support improves convenience and speeds up scanning.
- Offline support and multi-user access, reliable and flexible for varied event contexts.
- Lead tagging, rating, and notes provide depth beyond basic contact info.
- Good for conferences, expos, and multi-event management, especially for recurring event organizers.
Cons:
- For users only needing basic lead capture, the full platform might be overkill.
- Customization options for lead forms or advanced analytics are more limited compared to dedicated enterprise-grade lead retrieval tools.
Capterra Rating: 4.4 / 5
Wrapping Up
In 2026, capturing leads at events is no longer just about collecting business cards; it’s about building meaningful connections that drive real business results. A reliable lead retrieval app turns every interaction into actionable insights, helping exhibitors and organizers follow up faster, smarter, and more effectively.
Eventdex, a Nextech3D.ai company’s lead retrieval app, empowers you to do exactly that. From instant badge scanning and QR code capture to CRM integration and real-time analytics, Eventdex ensures you never miss a lead, while giving your team the tools to nurture prospects seamlessly. Whether it’s a trade show, conference, or expo, Eventdex transforms lead capture into a strategic advantage.
Ready to maximize your event ROI? Book a demo with Eventdex today and experience lead capture the way it’s meant to be: efficient, smart, and results-driven.
Frequently Asked Questions (FAQs)
What is a lead retrieval app?
A lead retrieval app is a digital tool that helps exhibitors and organizers capture attendee information quickly using QR codes, badges, or barcodes.
Why should I use a lead retrieval app for my event?
A lead retrieval app usually speeds up data collection, improves accuracy, and helps convert leads into sales faster.
Can lead retrieval apps work offline?
Yes, many A lead retrieval apps, including Eventdex, offer offline mode to capture leads even without internet access.
How do lead retrieval apps integrate with CRM?
A lead retrieval app syncs captured leads directly into your CRM, enabling instant follow-ups and reporting.
Are lead retrieval apps suitable for small exhibitors?
Absolutely! Mobile lead capture apps scale to events of any size and budget.
Can I scan multiple leads at once?
Yes, most apps allow quick batch scanning of badges or QR codes, saving time on busy trade show floors.
Do lead retrieval apps provide analytics?
Yes, they offer real-time insights, including lead counts, engagement levels, and ROI tracking.
Are lead retrieval apps secure?
Top apps use encrypted data storage and comply with every privacy regulation.
Can attendees receive digital brochures or documents through the app?
Yes, modern A lead retrieval app like Eventdex allows exhibitors to share marketing materials instantly with captured leads.
How do I choose the best lead retrieval app?
Look for ease of use, CRM integration, offline capability, analytics, and support — Eventdex checks all these boxes.
