Badge Printing Made Easy: The Top 15 Best Onsite Badge Printing Software Solutions for Events
Providing attendees with an efficient event check-in experience with on-site event badge printing software is very important. The most important element for this would be a good and robust on-site event badge printing software. There are many options available nowadays, and finding the best solution can be quite daunting. In this blog, we have curated a list of the top 15 best onsite event badge printing software solutions for 2024. While many of these solutions offer similar features, some of them may have different features that would suit your events. It is important to choose an on-site badge printing software that best suits your event needs.
What is On-Site Badge Printing Software?
Event badge printing software simplifies event badge creation and distribution at events. It lets you design event badges with attendee details, logos, and branding. Event badge designing software can integrate with your event registration system for easy data transfer. When you design and print badges on-site, you save costs, and time, and promote sustainability. Compatible with various design tools, printers, and scanners, it integrates smoothly with your event management platform. A typical on-site event badge printing software would work typically in these ways:
There are several types of on-demand badge printing, each offering different features and functionalities. Some common types include:
Cloud-based Badge Printing Software: Badge printing for events software is hosted in a cloud, allowing you to access it from any device with an internet connection. It often offers real-time data syncing and collaboration features.
Desktop Badge Printing Software: This software is installed on a desktop computer and is typically used for designing and printing badges on-site. It may offer more advanced design features compared to cloud-based solutions.
Mobile Badge Printing Apps: Mobile badge printing apps are designed to work on mobile devices such as smartphones, tablets, or any handheld devices. If you want to get your badges printed on the go, then mobile badge printing software is the key. Mobile badge printing apps can be useful for events where mobility is important.
Integrated Badge Printing Software: Event registration and badge printing software is integrated with other event management tools, such as event registration systems or CRM software. Integrated badge printing software offers smooth data transfer and automation features.
Self-Service Kiosk Badge Printing Software: This software is often used in self-service kiosks at events. Attendees can quickly event check-in and print their event badges themselves without the need for staff assistance, reducing the waiting times at events.
Benefits of Onsite Badge Printing Software for Event Organizers
Speed & Efficiency: Print event badges as needed, reducing waste and saving time. Self-service kiosks expedite check-in, preventing long queues.
Data Integration: Data integration seamlessly integrates with event registration systems, updating attendee data in real-time, and reducing manual errors.
Reporting & Analytics: These are built-in tools that track attendance and provide insights for future events, enhancing decision-making.
Cost-Effective: On-site badge printing eliminates shipping costs for pre-printed badges and is more cost-effective in the long run, saving time and resources.
Environmentally Friendly: On-Site event badge printing software minimizes waste by printing only necessary badges. Some offer recycled paper options and reduced plastic badge holders.
Improved Security: With enhanced security measures, on-site event badges are issued only to registered attendees, reducing the risk of unauthorized access.
Flexibility: You can accommodate last-minute changes and updates to attendee information, ensuring accuracy with robust on-site badge printing software.
Customization: Fully customizable event badge templates match event branding with custom badge printing software, with options for logos, color schemes, and QR codes.
Know More: https://www.eventdex.com/blog/how-to-create-perfect-and-customized-event-badges-with-eventdex
Improved Attendee Experience: A great on-site badge printing software provides a seamless, personalized experience with quick check-in and networking opportunities through mobile event apps.
The Top Best Onsite Badge Printing Software
Let us discover the importance of onsite badge printing software, essential for easy event management. These top 15 solutions streamline check-ins, enhance attendee experiences, and offer much more. With customizable badge templates and seamless integration, these software options ensure speed, efficiency, and professionalism, making them indispensable for any event.
Eventdex Badge Printing Software
Eventdex LLC, a well-known player in the event management sector, provides a comprehensive suite of software to make event planning and execution simple. Lead Retrieval, Business Matchmaking, Onsite Event Management, Event Mobile Apps, and Registration Software for in-person, hybrid, and virtual events are included in their offerings. Eventdex makes event planning simpler for businesses like pharmaceutical companies, B2B corporate events, and universities, including mentor-protected programs and hosted buyer-seller programs. Eventdex’s platform is renowned for its efficiency and timeliness, which enable event professionals to accomplish more effectively.
Eventdex is recognized as one of the best on-site badge designer programs available today. Eventdex’s badge printing software is extremely user-friendly and flexible, enabling event planners to quickly design professional-looking badges that match their event branding. With quick check-ins, event attendees can have a personalized experience. The cost-effectiveness of Eventdex’s onsite attendee badge printing software eliminates the need for pre-printed badges and reduces waste. Numerous features can be found in the badge template to enhance the shine of your event badges.
Learn More: https://www.eventdex.com/event-badges/
Key Features:
- Online registration and ticketing
- Attendee management
- Website and email marketing tools
- Sponsorship and exhibitor management
- Mobile event app
- Onsite Event Management Software
- Full Color, Mirror, Single Sided, Double Sided, Eco friendly, PVC Plastic Badge printing, Wrist Band, Adhesive badges for high-volume events
- Eco-friendly and sustainable lanyards
- On-demand badge printing capabilities
- Comprehensive reporting and analytics
- Badge sizes from 3 x 3 , 4x 3 to all sizes
- Barcode Badge Printing
- QR Code Badge Printing
- Robust printers – Brother, Zebra, and Epson Series printers
Great For: Pharmaceutical companies, B2B corporate events, and various event types like on-site, virtual, hybrid, mentor-protected, university events, and hosted buyer programs.
Overall Capterra Rating: 4.8/5
Accelevents Badge Printing Software
Accelevents is a powerful event management platform that streamlines the entire event lifecycle. Its robust capabilities include Ticketing & Registration, Event Check-Ins, Badge Printing, Event Website Builder, Lead Capture, and more. Accelevents’ powerful reporting and analytics features provide valuable insights for data-driven decision-making, enabling event organizers to deliver exceptional experiences smoothly.
Accelevents ‘robust on-site badge printing software speeds up the check-in process for events of all sizes. Using Accelevents software, event planners can easily create and print badges on-site, keeping up with current and precise attendee information. Sponsors can create badges that match their event’s branding, including the names, colors, and logos of the attendees.
Key Features:
- Virtual and hybrid event platform
- Customizable event websites
- Live streaming and on-demand content
- Networking and engagement tools
- Analytics and Reporting
- QR code integration for access control
- Real-time attendance tracking and updates
- Self-service kiosk printing
Great For: Events of all sizes requiring efficient on-site badge printing, real-time attendance tracking, and robust data analytics.
Overall Capterra Rating: 4.8/5
ExpoPass Badge Printing Software
ExpoPass is a comprehensive event management software designed to simplify the organization and execution of events. From handling registrations and managing sessions to coordinating exhibitors and providing analytics, ExpoPass offers a complete solution for event organizers. With features such as event registration, event check-ins, event app, lead retrieval, and virtual software, ExpoPass is robust software.
A complete badge printing solution is provided by ExpoPass to ensure smooth operation on-site. Event planners can quickly create professional-looking badges thanks to its simple interface, which makes the badge printing and creation process simple. Exact attendee data import and update information is assured by the integration of Outlook software with various registration systems.
Key Features:
- Online registration and badging
- Lead retrieval and scanning solutions
- Exhibitor and sponsor management
- Mobile event app
- Reporting and analytics
- Real-time attendee tracking
Great For: Seamless integration with registration systems and lead retrieval solutions for exhibitors and sponsors.
Overall Capterra Rating: 4.6/5
Webex Events Badge Printing Software
Webex Event Management Software is a comprehensive platform designed to facilitate the planning, execution, and monitoring of events. It offers features like registration management, check-in and badge printing, lead retrieval for networking, production studio services for high-quality event production, and a virtual event platform for online event hosting. Event organizers can manage every aspect of their events, whether they are in-person, virtual, or hybrid, with Webex Event Management Software.
Event organizers can create visually appealing badges that are specifically designed for their brand and event theme with Webex Events’ user-friendly badge design interface. This on-site badge printing software enables secure data management while ensuring robust access controls and encryption for attendees. It has a variety of event needs, accommodating desktop printers, mobile devices, and self-service kiosks. It also supports a variety of printing formats.
Key Features:
- Video conferencing and webinars
- Screen sharing and collaboration tools
- Meeting recordings and transcripts
- Virtual event platform
- Mobile apps
- Self-service kiosk mode
- QR code integration
- Automated badge updates
Great For: Secure badge printing across desktop, mobile, and self-service kiosk setups with robust access controls.
Overall Capterra Rating: 4.7/5
InEvent Badge Printing Software
InEvent event management software simplifies every aspect of event planning and execution. InEvent ensures hassle-free from simple registration and attendance management to complex analytics and engaging mobile apps. It gives organizers the ability to host memorable and impactful events, whether in person, online, or via a hybrid, using features like virtual event hosting, live streaming, and attendee networking tools. The user-friendly interface and adaptable solutions offered by InEvent make it a preferred choice for event professionals around the world, enabling them to deliver their audiences unique experiences.
InEvent’s badge printing solution offers an intuitive drag-and-drop editor, enabling event planners to design badges with ease. It provides versatile printing options, including desktop, mobile, and kiosk modes, ensuring flexibility for diverse event setups. The software excels in data import and export capabilities, seamlessly integrating with various registration platforms and allowing for efficient attendee data management.
Key Features:
- Virtual and hybrid event platform
- Customizable event websites
- Live streaming and video hosting
- Engagement tools (chat, polls, Q&A)
- Multi-event badge management
- Barcode scanning for check-in
- Detailed reporting and analytics
Great For: Multi-event badge management with barcode scanning for seamless check-ins and detailed reporting.
Overall Capterra Rating: 4.5/5
Bizzabo Badge Printing Software
Business owners and business owners can rely on Bizzabo as their top event management platform. Their Event Experience OS provides a contemporary, affordable solution for in-person, hybrid, and virtual events. Business owners, financial institutions, creative agencies, and tech companies use Bizzabo. Cloud, SaaS, and web-based solutions are some deployment options. Bizzabo, a company with a US base, offers comprehensive support via forums, FAQs, email, chat, phone support, and knowledge bases.
Bizzabo Ltd. provides sleek and professional badge templates that elevate the attendee experience. Its badge printing software integrates tightly with the company’s comprehensive event management platform, ensuring a cohesive and streamlined workflow. Bizzabo supports on-site printing stations, enabling efficient badge production during the event.
Key Features:
- Event websites and registration
- Mobile event apps
- Attendee networking and engagement
- Sponsorship and exhibitor management
- Analytics and Reporting
- Social media integration
- Lead retrieval and scanning
- Dynamic badge updates
Great For: Sleek and professional badge designs complement the comprehensive event management platform.
Overall Capterra Rating: 4.8/5
EventMobi Badge Printing Software
Leading event management software EventMobi is known for providing its clients with engaging and enriching event experiences. They provide a variety of services, including interactive event maps, badge design and printing, event and session check-in, exhibitor lead capture, live display, and more. EventMobi also offers year-round community engagement tools, a virtual events platform, a hybrid events platform, EventMobi Studio for live stream and video production, and other features. Their platform includes tools for networking, appointment booking, gamification, live polls, surveys, registration and website services. Other services include multi-event management, event marketing, registration and website services, and social media analytics. EventMobi also provides event management software, including an event CMS, the Experience Manager, integration services, analytics, reporting, and security features.
EventMobi’s badge printing solution offers fully branded badge designs, allowing event organizers to reinforce their brand identity. Its efficient badge production workflow streamlines the printing process, minimizing delays and ensuring a smooth attendee experience. The software includes a mobile app for remote badge access, enabling on-the-go printing and management capabilities.
Key Features:
- Automatic data synchronization
- Offline badge printing mode
- Real-time attendance tracking
- Mobile event apps
- Attendee engagement and gamification
- Live polling and surveys
- Content management
- Analytics and Reporting
Great For: Fully branded badge designs, mobile app access, and offline printing capabilities for added flexibility.
Overall Capterra Rating: 4.6/5
Nunify Badge Printing Software
Nunify is an event technology platform that can accommodate events of all sizes and types. Event organizers can easily create and manage various aspects of their events using just one platform, including emailers, event websites, RSVP forms, registrations, mobile event apps, onsite event check-in, and more, without the need for any technical or programming expertise. Businesses looking for an all-in-one solution for their events will benefit from Nunify’s extensive features. Nunify provides the resources you need to create engaging and successful events, whether you’re hosting a small group of employees or a large-scale conference.
Nunify’s badge printing software features an intuitive WYSIWYG (What You See Is What You Get) badge designer, enabling event planners to visualize and customize badges with ease. It leverages secure cloud-based data storage, ensuring attendee information is always accessible and protected. Nunify offers an on-site kiosk printing solution, facilitating self-service badge printing for a seamless attendee experience.
Key Features:
- Virtual and hybrid event platform
- Live streaming and on-demand content
- Networking and engagement tools
- Sponsorship and exhibitor management
- Analytics and Reporting
- Attendee self-check-ins
- Access control integration
- Drag and Drop Feature
- Comprehensive reporting suite
Great For: Intuitive WYSIWYG badge designer, secure cloud data storage, and on-site kiosk printing solution.
Overall Capterra Rating: 4.7/5
Whova Badge Printing Software
Whova stands out as a complete package of event management software that simplifies event logistics, improves attendee engagement, and streamlines event planning. With its award-winning event app, straightforward online registration, robust event marketing capabilities, and effective event management tools, Whova is the go-to solution for event planners looking for a smarter, more organized approach to planning events. Whova’s platform caters to organizers, attendees, and sponsors through a comprehensive solution that increases networking, productivity, and brand exposure at events.
Whova’s badge printing solution prioritizes simplicity with clean and straightforward badge layouts. It ensures instant data updates from the registration system, guaranteeing that badges reflect the most current attendee information. Whova supports multiple printing formats, catering to diverse event requirements and setups.
Key Features:
- Name badge QR codes
- On-site badge editing
- Print queue management
- Event apps and websites
- Attendee networking and engagement
- Session and speaker management
- Surveys and live polling
- Analytics and Reporting
Great For: Clean badge layouts with instant data updates from the registration system and print queue management.
Overall Capterra Rating: 4.5/5
Cvent Badge Printing Software
Cvent is one of the top and an all-in-one event management platform that caters to events of all kinds and sizes. Cvent offers a single platform with tools to streamline supplier management, engage attendees, increase sponsor value, and capture crucial event data whether an in-person, virtual, or hybrid event. Organizers gain valuable information and data from Cvent to enhance the event experience and increase its impact. The platform used by organizations of all kinds is used to help organizations plan, manage, market, and analyze events, making it a valuable resource for event professionals worldwide.
Cvent’s badge printing software leverages powerful data management capabilities, ensuring accurate and up-to-date attendee information is consistently reflected on badges. It offers flexible badge customization options, allowing event organizers to tailor the design to their specific branding and event theme. Cvent seamlessly integrates with its registration platform, streamlining the badge printing process.
Key Features:
- Event registration and ticketing
- Venue sourcing and site selection
- Event marketing and email campaigns
- Check-ins
- Analytics and Reporting
- Contactless badge printing
- Attendee self-service printing
- Exhibitor lead retrieval
Great For: Accurate attendee data management, flexible badge customization options, and exhibitor lead retrieval integration.
Overall Capterra Rating: 4.8/5
EventsAir Badge Printing Software
EventsAir is an all-in-one event management platform created specifically for serious event professionals. It provides event management software for in-person, virtual, and hybrid events. Its features like built-in budgeting, accounting tools, stunning event websites, and seamless registration experiences make event management easier and more effective. Event planners who require dependable and effective solutions for their events are made to feel effortless.
EventsAir’s on-site badge printing solution boasts clean and modern badge designs that elevate the attendee experience. Its straightforward badge creation process ensures event organizers can swiftly generate professional-looking badges. Attendee data is securely hosted in the cloud, providing reliable access and real-time updates.
Key Features:
- Online registration and ticketing
- Accommodation and travel management
- Exhibitor and sponsor management
- Mobile event apps
- Reporting and Analytics
- Mobile app for remote badge access
- Bulk badge printing
- Comprehensive reporting
Great For: Modern badge designs, reliable cloud data hosting, and mobile app access for remote badge printing.
Overall Capterra Rating: 4.6/5
Eventsquid Badge Printing Software
EventSquid is a robust event management system that is ideal for meetings, trade shows, and conferences because of its flat-rate pricing model. It provides tools for website creation, registration, mobile apps, session ratings, and payment processing, as well as virtual and hybrid events. EventSquid is user-friendly and modern, and it charges no credit card processing. Cloud, SaaS, and web-based solutions are available for deployment, as well as on-premise options. EventSquid, which was established in the United States in 2012, offers a wealth of training and support options.
Eventsquid offers versatile data import options, allowing event organizers to seamlessly integrate attendee information from various sources into its badge printing software. Its user-friendly badge designer simplifies the badge creation process, enabling customization to match event branding. Eventsquid supports on-site kiosk printing stations, facilitating self-service badge printing for attendees.
Key Features:
- Event registration and ticketing
- Website and email marketing
- Attendee management
- Sponsorship and exhibitor tools
- Analytics and Reporting
- Contactless badge printing
- Real-time attendee tracking
- Social media integration
Great For: Versatile data import options, user-friendly badge designer, and on-site kiosk printing stations.
Overall Capterra Rating: 4.5/5
Eventtia Badge Printing Software
Eventtia, a one-stop event management platform for large corporations, provides solutions for in-person, hybrid, and virtual events. Eventtia makes it simple to manage attendees, engaging campaigns, and gain-taking data analysis thanks to its customizable options and API integrations. Eventtia offers deployment options such as cloud, SaaS, and web-based solutions, making it ideal for large companies that run recurring events.
Eventtia’s badge printing software streamlines the entire badge workflow, from design to printing, ensuring efficient operations. It leverages secure cloud data storage, protecting attendee information while enabling reliable access. Eventtia’s kiosk mode allows for self-service printing, enhancing the attendee experience and minimizing queues.
Key Features:
- Event registration and ticketing
- Website builder and email marketing
- Attendee networking and engagement
- Mobile event apps
- Analytics and Reporting
- QR code integration
- Multi-event badge management
- Exhibitor lead retrieval
Great For: Streamlined badge workflow, secure cloud data storage, and self-service kiosk mode for attendee experience.
Overall Capterra Rating: 4.6/5
Perenso Badge Printing Software
Perenso event management platform offers a variety of features to help with registration, check-in and badge management, vendor and customer management, ordering and deals, email marketing, customizable branding, surveys, and feedback, as well as reporting and analytics. Perenso Trade Show, which is ideal for B2B-hosted live and virtual trade shows, is ideally suited for distribution companies selling through exhibitors to retailers.
Perenso’s badge printing solution features an intuitive badge design interface, empowering event organizers to create visually appealing badges with ease. It seamlessly integrates with various registration platforms, ensuring accurate attendee data import. Perenso’s print-on-demand capabilities enable efficient badge printing, reducing waste and minimizing delays.
Key Features:
- Virtual and hybrid event platform
- Customizable event websites
- Live streaming and on-demand content
- Engagement tools (chat, polls, Q&A)
- Reporting and analytics
- Contactless badge reading
- Real-time attendance updates
- Exhibitor lead capture
Great For: Intuitive badge design interface, seamless registration platform integration, and print-on-demand capabilities.
Overall Capterra Rating: 4.7/5
Raklet Badge Printing Software
Raklet is a best-in-class membership management software that empowers communities to connect, network, and thrive Raklet assists organizations in developing brand awareness and new opportunities as an all-in-one membership management platform. Raklet event management software can be set up in any way to match your brand’s colors, is simple to set up and fully customizable, and comes with features like automatic renewals and reminders, digital membership cards, recurring payment collections, multi-channel communication (via the app, text, or email), simplified event management, and advanced reporting capabilities. Organizations of all sizes use Raklet, focusing on messaging, payment, and contact management to streamline operations and enhance member experiences.
Raklet offers clean badge templates that prioritize readability and professionalism. Its cloud-based data access ensures attendee information is always available, enabling efficient badge printing on-site. Raklet supports kiosk printing, allowing for self-service badge printing and reducing queues.
Key Features:
- Event marketing and email campaigns
- Online registration and ticketing
- Mobile event apps
- Attendee networking and engagement
- Analytics and Reporting
- QR code access control
- Self-service badge editing
- Comprehensive analytics
Great For: Clean badge templates, cloud-based data access, and self-service kiosk printing for reduced queues.
Overall Capterra Rating: 4.7/5
Sparxo Badge Printing Software
A powerful event management tool, Sparxo, makes it simpler to create events and sell tickets directly on websites. It has received praise for having a user-friendly interface, making it ideal for businesses of all sizes. Flexibility is assured by Sparxo’s various deployment options, including Cloud and On-Premise. Sparxo, which was founded in 2014, has grown in popularity with event planners all over the world. It offers a full set of features for events of all sizes, from small meetings to large conferences. Sparxo helps users save time and money by ensuring users get the most out of the software with 24/7 support, a knowledge base, and training options.
Sparxo’s on-site badge printing software offers customizable badge layouts, enabling event organizers to create visually appealing and branded badges. The software implements secure data encryption to safeguard attendee information, ensuring privacy and data integrity. Sparxo supports multi-printer setups, allowing for efficient badge printing across multiple locations or printing stations.
Key Features:
- Barcode scanning for access control
- Bulk badge imports
- Virtual and hybrid event platform
- Live streaming and on-demand content
- Engagement tools (chat, polls, gamification)
- Sponsor and exhibitor booths
- Analytics and Reporting
- Exhibitor lead management
Great For: Customizable badge layouts, secure data encryption, and multi-printer setups for efficient event badge printing.
Overall Capterra Rating: 4.6/5
Conclusion
Investing in great on-site badge printing software is crucial for creating a great attendee experience at your events. With the wide range of solutions available, finding the right fit that aligns with your specific event needs is crucial. From user-friendly badge designers to versatile printing options, real-time data integration, and advanced reporting capabilities, Eventdex stands out as one of the top on-site badge printing software solutions.
For more insightful blogs and resources on event management best practices, visit www.eventdex.com. If you’re ready to experience a top-notch on-site badge printing solution firsthand, reach out to our team at sales@eventdex.com for a quick sales demo.