Customized Event Badges

How to Create Perfect and Customized Event Badges with Eventdex

Event badges are a crucial part of any conference, trade show, corporate event, music festival, or sporting event. Customized event badges serve as identification tools for attendees, staff, and VIPs, and also help to promote your brand. While standard conference event badges may suffice for some events, customizing your event badges can add a touch of professionalism and uniqueness to your event, and attendees may consider those event badges to be a souvenir, as a tangible reminder of the event long after it is over.

Convention name badges help participants feel more connected to one another and offer a way to recognize attendees, exhibitors, staff, and speakers. Conference event badges can be used for a variety of things, including enhancing the overall attendee experience, streamlining event registration and event check-in, and improving event security. In this blog we have aimed to provide you with in vital information about how important are customized event badges for your events.

How to Identify Customized Event Badges

Easy identification is one of the main advantages of event name tags. Other attendees and staff can more easily identify attendees by giving them conference nametags with their name, company, and other pertinent information. This can facilitate networking and boost event attendance. Trade show badges can be altered in a number of ways to meet the event planner’s requirements. During the event registration process, they might be printed on-demand or pre-printed with attendee information. They can be in black and white or in color, and customized according to the customers brand colors and logo. Additionally, they might be made to accommodate staff event badges or VIP credentials, which are different levels of access or security clearance. Customized event badges come in different shapes, sizes, and designs. Let us look at the different types of event badges that we generally see in the events industry.

Exploring Different Types of Name Badges

There are many different types of event badges and lanyards, each with particular advantages and features. The most basic type of event badge and lanyard has a name, title, or logo printed on it and is typically made of plastic or cardboard. A straightforward cord or ribbon is used as a neckband. Similar in design and color, customized event badges and lanyards can be made from higher-quality materials. Retractable event badges can be extended or pulled back as needed by being attached to a retractable cord or reel. Small radio frequency identification chips are used in RFID event badges when security is a concern. Lanyards made of woven and beaded materials are frequently used in advertising and fashion.  They can be made from a variety of materials such as PVC, vinyl, paper, or even eco-friendly materials like bamboo or recycled plastic nowadays. 

Another type of event badge that can be used for safety or decoration are mirror badges, which are made of reflective materials. They are frequently used to display messages or slogans during political campaigns or protests and can be customized with various designs. Selecting the appropriate event lanyard and event badge can improve event organization and security while also improving the attendee experience.

Event planners can use next-day event badges as a useful tool to boost attendee loyalty and engagement, gather information, and allow them to interact with the event’s content over the course of several days. Event planners can also get crucial information on attendee behavior and preferences from multiple-day event badges. The badges can help event planners determine which activities and sessions are the most well-liked, which areas are most frequently visited, and which participants are engaged in the event.

Ordinary to Extraordinary: Customized Event Badges Can Take Your Event to the Next Level 

Brand Awareness: Customized event badges are a great way to promote your brand. You can include your company logo, tagline, or even a QR code that links to your website or social media pages. This helps to reinforce your brand identity and increase brand awareness.

Security: Conference badges can help to enhance security by clearly identifying authorized personnel and preventing unauthorized access. You can include different security features such as bar codes, QR codes, holographic overlays, etc to ensure that only authorized personnel can access restricted areas.

Professionalism: Customized event badges can help to create a professional image for your event. They can include the attendee’s name, job title, and company logo, which adds a personal touch and makes attendees feel valued.

Networking: Custom concert badges can facilitate networking by making it easier for attendees to identify each other and strike up conversations. You can include a section for attendees to write their contact details, making it easier for them to connect after the event.

Identification: Event badges serve as a means of identification for attendees, staff, and vendors. By customizing your badges with attendee names and titles, you can help guests connect with one another and build valuable relationships.

Designing Custom Event Badges with Eventdex

Purpose: First thing to consider is the purpose of badge printing for events, like what information needs to be displayed on the event badge, and what features or security measures are required? For example, if the event involves access to restricted areas, the event badge may need to include a barcode for scanning. Eventdex’s badges can be fully customized with attendee information, logos, QR codes, and more.

Size and Shape: The size and shape of your event badges will depend on your event’s theme and purpose. If you are hosting a formal conference, you may want to opt for a rectangular or oval-shaped event badge with a professional design. If you are hosting a music festival or trade show, you may want to opt for a more fun and creative shape. Eventdex has a variety of options to choose the size and shape of the custom convention badges. 

Branding: The custom conference badges should be consistent with the event’s branding and style. This includes incorporating the event logo, colors, and any other relevant design elements. The event badge should also be easy to read and visually appealing. Eventdex has ready-made and a variety of templates for you to pick and choose from, and you can get customized prints.

Material: The material you choose for onsite badge printing for events will depend on your budget, the level of security required, and your commitment to sustainability. PVC and vinyl are affordable and durable, while eco-friendly materials like bamboo and recycled plastic are more sustainable event badges for events. For event purposes, Eventdex uses die-cut labels available through Brother and Zebra label printers which are long-lasting for printing needs.

Design: The design of your event badge should be consistent with your brand identity and event theme. You can include your company logo, tagline, or event theme to make it more personalized. You can also use colors, fonts, and graphics to make your badge stand out. The most common badge sizes are 4×3 and 4×6. Some other event badge sizes which event managers prefer printing are 4×12, 4×13, 11×12,  4×8, 6×4, 4×1.5, and so forth. A4 size designs can also be designed by Eventdex’s software, including 4×6 or 4×3 double-sided badges. Eventdex can also provide mirror badges, wherein the same content can be printed on both sides of the badge, and the client can customize the same with different details on the front and back of the badge.

Printing Method: The printing method used for conference badge printing should ensure that the text and graphics are clear and easy to read. This can include digital printing, offset printing, or screen printing, depending on the event badge design. With Eventdex, onsite event badge printing can be done for black and white event badges, and color event badges can be pre-printed. Eventdex uses robust Brother Printers and Zebra printers for all printing needs. Eventdex also uses scanners like Linea Pro and Socket Mobile as scanning devices for event badges.

Information: The information you include on your event badge will depend on your event’s purpose. If you are hosting a large trade show, you may want to include the attendee’s name, job title, and company logo. If you are hosting a small conference, you may want to include the attendee’s name and contact details. Eventdex can print whatever information is needed to be printed in your event badges.

Attachment: The badge attachment method should be secure and comfortable for the wearer. Common attachment options that Eventdex provides include lanyards, clips, or pins.

In conclusion, customized event badges are a great way to enhance the overall experience of your attendees and promote your brand. They can help to create a professional image, enhance security, facilitate networking, and reinforce your brand identity. When designing your event badge, consider the size and shape, material, design, and information that you want to include. With a little creativity and attention to detail, you can create an event badge that truly stands out.

For more information on Customized Event Badges that Eventdex provides, log into our website You can also reach out to our sales team at [email protected] or alternatively on 1.866.850.5872.